Document management refers to the management, organization, and storage of electronic documents within a digital system.
Typical functions of software in the document management domain include:
Document Management: Capturing, storing, and organizing documents in a central repository.
Version Control: Tracking changes to documents and managing different versions to ensure integrity and traceability.
Access Control: Managing access rights to ensure that only authorized users can access specific documents.
Document Search: Quick and efficient search for documents based on metadata, keywords, or content.
Document Sharing: Ability to share and collaborate on documents internally or externally, both in real-time and over a specified period.
Workflow Integration: Integration with workflows and business processes to automate document routines such as approvals, notifications, and archiving.
Document Security: Implementing security measures such as encryption, authentication, and audit trails to ensure the confidentiality and integrity of sensitive information.