SoftGuide > Functions / Modules Designation > Document archiving

Document archiving

What is meant by Document archiving?

The term "document archiving" refers to the systematic process of storing and managing documents over an extended period. This includes the preservation of both physical and digital documents to ensure they are easily accessible, secure, and compliant with legal and regulatory requirements. Archiving serves to safeguard documents for future reference, audits, or legal obligations.

Typical software functions in the area of "Document Archiving":

  1. Document Management: Organizing and managing documents within a central system, including categorization and tagging of content.
  2. Search and Retrieval: Advanced search capabilities for quickly finding and retrieving archived documents.
  3. Access Control: Managing user rights and access controls to ensure that only authorized individuals can access specific documents.
  4. Document Security: Implementing security measures such as encryption and protection against unauthorized access or data loss.
  5. Versioning: Tracking and managing different versions of a document to accurately record changes and updates.
  6. Automated Archiving: Automatic archiving of documents based on predefined rules or schedules.
  7. Compliance Management: Ensuring adherence to legal and regulatory requirements through documentation and audit trails.
  8. Backup and Recovery: Regularly backing up documents and providing options for recovery in the event of data loss.
  9. Integration: Integrating with other systems and applications to facilitate seamless document archiving across the organization.
  10. Notifications and Reporting: Automated notifications about archiving activities and generating reports for monitoring and analyzing the archiving process.

 

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The function / module Document archiving belongs to:

Archiving

Software solutions with function or module Document archiving:

Scopevisio
Scopevisio
 
 
 
 
 
 
Cloud enterprise software for the mid-market companies
PSIpenta
PSIpenta
 
 
 
 
 
 
Perfection in production
roXtra
roXtra
 
 
 
 
 
 
The software for your digital quality management
rexx HR - Personnel Management / Digital File
Personnel Management / Digital Personnel File
e.bootis-ERPII Suite
e.bootis-ERPII Suite
 
 
 
 
 
 
Future-oriented ERP software for trade, industry & services
orgavision
orgavision
 
 
 
 
 
 
Software for quality management, company organization and IMS
som.glas
som.glas
 
 
 
 
 
 
Software for glaziers, glazieries, glass trade and glass construction.
audius:CRM+ERP for production and trade
Industry solution combines CRM and ERP in one software
SOG ERP, WMS und E-Shop
SOG ERP, WMS und E-Shop
jKARAT
 
 
 
 
 
 
The flexible, platform-independent and modern ERP solution for SMEs.
Show all 48 programs with Document archiving