SoftGuide > Functions / Modules Designation > audit-proof documentation

audit-proof documentation

What is meant by audit-proof documentation?

The term "audit-proof documentation" refers to the manner in which documents are created, stored, and managed to ensure they remain unaltered, traceable, and verifiable over a defined period. This type of documentation guarantees that all changes and accesses to the documents are recorded, and the integrity and authenticity of the data are maintained over time. Revision-secure documentation is especially important for compliance with legal requirements and for ensuring data quality and security.

Typical software functions in the area of "audit-proof documentation":

  1. Versioning: Automatic management and storage of all versions of a document, including change history and version history.
  2. Access Logging: Recording and logging all accesses to documents, including read rights, edits, and deletions.
  3. Integrity Checking: Mechanisms to ensure document immutability, such as digital signatures or hash values.
  4. Archiving: Long-term storage of documents in a secure and accessible format that meets legal requirements.
  5. Audit Trails: Creating detailed logs of all changes made to a document to ensure traceability.
  6. Rights and Role Control: Managing access rights and user roles to ensure that only authorized individuals can modify documents.
  7. Document Recovery: Features for restoring documents to a previous state in case of unintended changes or loss.
  8. Compliance with Legal Requirements: Ensuring that documentation meets relevant legal and regulatory requirements, such as GDPR or HIPAA.
  9. Metadata Management: Capturing and managing metadata related to documents, such as creation date, author, and changes.

 

The function / module audit-proof documentation belongs to:

Archiving

Software solutions with function or module audit-proof documentation:

aktefix® digital
orgavision
RIAS
tenfold - Next Generation Access Management