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Balerion: Digital Scheduling for Security Services.

Balerion

Balerion: Digital Scheduling for Security Services.
 
 
 
 
 
 
 
 
Updated on 26. Aug 2026 by 01box UG (haftungsbeschränkt) vertreten durch: Sebastian Bähr
Software exposé

What is Balerion?

Balerion is a cloud-based scheduling and management software solution developed specifically for guard and security services. The solution combines shift scheduling, personnel deployment, mobile time tracking, guard monitoring, a digital guard log, qualification management, payroll preparation, invoicing, and financial control in a single centralized platform. Schedulers work in the browser-based dashboard, while field personnel use mobile apps to access their shifts, log their hours, and receive relevant information. A customer portal is also available for clients.

The focus is on operational scheduling. Shifts can be staffed using drag-and-drop and organized in daily, weekly, or monthly views. Balerion checks for absences, double bookings, qualification requirements, and scheduling conflicts, among other things. Suitable employees can be suggested for open shifts. A shift exchange supports self-scheduling, while the AI assistant John AI identifies suitable replacements for last-minute absences and assists with contacting them.

Benefits for Security Companies

  • Centralized scheduling: You manage employees, properties, shifts, organizational units, and assignment information in a single system.
  • Greater planning reliability: Checks for qualifications, absences, and working hours help identify misassignments early on.
  • Mobile processes: Field staff can log working hours via an app, view their schedules, and receive notifications.
  • End-to-End Billing: Verified working hours can be reused for payroll preparation, overtime calculations, invoicing, and financial control.
  • Traceable documentation: A guard monitoring system, digital guard log, records, and reports provide transparency regarding security services performed.

Highlights and Key Features

  • Duty and shift scheduling with drag-and-drop functionality
  • Staff scheduling with availability and qualification checks
  • Shift exchange and self-scheduling for employees
  • AI-powered replacement staffing with John AI
  • Mobile time tracking with GPS check-in, check-out, and geofence verification
  • Live overview of current assignments
  • Qualification and documentation management, including requirements under Section 34a of the German Trade Regulation Act (GewO)
  • Vacation, Absence, and Availability Management
  • Guard monitoring system with QR and NFC checkpoints
  • Digital guard log with tamper-proof event documentation and optional photos
  • Payroll preparation with work time accounts, SFN surcharges, and DATEV export
  • Invoices, credit memos, automated dunning, XRechnung, and DATEV export
  • Customer portal for orders, invoices, key metrics, and approved assignment information
  • Role- and permission-based system for different user groups
  • Inventory management for items such as keys, vehicles, phones, and equipment
  • Support for multiple locations, organizational units, clients, and subcontractors

From duty schedules to performance reports

Balerion is designed for security companies that want to digitally consolidate operational processes and reduce media discontinuities. Deployment data does not need to be entered multiple times but can be processed seamlessly from planning through time tracking to billing. At the same time, dispatch, administration, field personnel, and—if desired—customers each receive the information relevant to their respective roles. This simplifies day-to-day coordination, particularly when dealing with multiple sites, rotating shifts, and last-minute staffing changes.

If you want to consolidate shift scheduling, monitoring, documentation, and related business processes into a solution tailored to security services, Balerion offers a practical foundation. You can request a demonstration of the platform from the provider and assess how your existing processes, locations, and operational models can be integrated.

Target groups:

  • Security and guard services with in-house dispatch and mobile response teams
  • Companies specializing in property, event, construction site, retail, and hospital security
  • Security service providers with multiple locations, branches, or organizational units
  • Security companies that collaborate with subcontractors and partner firms
  • Security firms with high demands on shift scheduling, record-keeping, time tracking, and billing

References:

SVD GmbH, Z Security UG

Screenshots

Functions (excerpt) of Balerion:

Absence management
access controls
Access restriction
Accounting of different time models
AI Agents
AI Assistance
audit-proof documentation
Authorization management
Authorization profiles
Availabilities
Availability check
Availability check
Availability display
Booking absenteeism
Break times
Cataloguing
Client management
Contract management
Control system
Controlling functions
Credit notes
Customer data
Customer management
Customer portal
Data import
DATEV export
DATEV interfaces
Deadline monitoring
Deployment planning
Document management
Documentation and evidence management
Dunning
Dunning processing
Duty roster display
Duty rosters
E-Invoice
e-Invoice
Employee capacities
Employee ID cards
Employee management
Employee profiles
employment planning
Export functions
Financial accounting interface
geolocation
GPS tracking
Graphical disposition
Guard book
Guard tour
Hourly rate management
Import functions
Inventory functions
Inventory history
Invoices
Invoices in PDF format
Invoicing
Invoicing
Locations
Mobile data collection
mobile notification
Mobile time recording
Mobile working time recording
Multi-user capability
Multiple locations, branches, sales areas
Multitenancy
Notification system
Object management
personnel communication
Personnel data management
personnel master data
Personnel resource planning (PRP)
Personnel time recording
Photo documentation
Photo upload
QR code
Qualification profiles
quotation management
Real-time evaluations
Real-Time Monitoring
Real-time tracking
Remaining vacation
Report management
Reporting
Revenue analyses
Role Management
Scheduling
SEPA
Shift planning
Shift staffing
Sick leave tracking
Site administration
Staffing table
Standard reports
Subcontractor Management
Surcharge calculation
Time models, time accounts
Time off accounts
Time recording
Time recording systems
Two-factor authentication
User and time stamp
User authentication
Vacation entitlements
Vacation management
Vacation Request System
Wage and salary interfaces
Working time corrections
Working time management
Working time monitoring
Working time recording
Contact information:
Contact:
Send message

Technical specifications:

Web-based:
yes
SaaS, Cloud:
yes
On-premises (local installation):
no
AI Supported:
yes
Multi-user (network-compatible):
yes
Multi-client compatible:
yes
Maintenance:
on request
Customizing:
on request
Manufacturer based in:
Germany
Training:
on request
Hotline:
included in price
Installation support:
included in price
Documentation:
Manual, Online Help
Dialogue language(s):
English, German, Czech, Danish, Dutch, Finnish, French, Italian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish
System requirements:
Compatible operating systems (runs with):
Win 11
Win 10
Win Server
Mainframe based
Unix based
Linux based
Mac OS
Mobile OSs (supports):
iOS
Android