Software > Business Management > Archiving Systems > aktefix® digital
File, document and workflow management for SMEs

aktefix® digital

File, document and workflow management for SMEs
 
 
 
 
 
 
 
 
Demo version

aktefix® digital file, document and workflow management

With aktefix® digital you complete the digitalization and organization of your office operations. The industry-neutral software solution aktefix® digital serves as a digital link between Outlook® / MS Office products and virtually all industry solutions with ERP, CRM or accounting systems.

Flexibility and adaptability are particularly important for small and medium-sized companies. This applies to the business activities as well as to the software used in the company. adactis exactly represents flexibility and adaptability. The filing structures and designations are freely configurable and can be changed by the user at any time.

Advantages and highlights

  • Industry-neutral solution for file, document and workflow management
  • Workflow editor for your company's own work steps
  • Browser-based without software installation on PC
  • Multicompany and multi-client capable if required
  • Secure, multi-redundant data storage in certified data centers in Germany
  • Operation "On Premises" possible
  • Comprehensive enterprise content management
  • Batch scanning with barcode separation
  • Easily adaptable to your corporate design
  • All common file and image formats including e-mails can be imported
  • Detailed online help and videos available - initial training included
  • Certified interfaces to DATEV and ADDISON
  • Optionally with scan service

Use the software to bundle any documents from a wide variety of sources into files. No duplicate files, but everything can be retrieved multiple times. Full-text search and intelligent filter functions ensure that you can quickly find the documents you are looking for.

aktefix® digital offers you defined standard workflows for recurring routine processes as well as freely modifiable workflows for individual company processes.

Of course, aktefix® digital includes audit-proof archiving. All tax-relevant documents including the corresponding e-mails are digitally archived without gaps. Unchangeability, traceability, retention periods, etc. are easily mapped by the software solution. The prescribed procedural documentation is available in an integrated form.

Interfaces:

ADDISON OneClick
Anbindung Outlook
DATEV Unternehmen Online
ERP-Systeme
Microsoft 365
Microsoft Azure
Microsoft Office-Schnittstellen (Word, Excel, Outlook)
Microsoft SQL Server
PDF und Bildformate
RestAPI
Web services REST/SOAP

Target groups:

Small and medium-sized companies in any industry

References:

Any references from various industries on request.

Contact information:
Links & Downloads:
Request online demonstration
request meeting
Software exposé
request URL
 

Functions (excerpt) of aktefix® digital:

Queries
Filing structures
Change documentation
Change logs
Change tracking
Creation and deletion of documents
Archive access rights
Archiving
Archiving, paper documents, scanning
Attribute search
Task management
Word recognition automation
Document archiving
Document separation
Document processing
Notification system
User management
Range search
Report management
Content-Management-System (CMS)
Collaboration
Community Management
Compliance management
File archiving
File import
database checks
Data indexing
Digital Asset Management
Digital personnel file
DMS
Document display
Document commenting
Document workflow
Document archiving
Document input
Document indexing
Document classification
Document control
E-mail alerts
E-mail attachments
E-mail archiving
E-mail integration
E-mail management
Real-time search
Editor
Incoming mail processing
Electronic files
electronic archive
Favorites management
Form and document processing
Form management
Release management
Deadline management
Magazine archive
Hierarchies
Import formats
Indexing
Index management
Categorization
Classification systems
Collaboration management
Comment function
Bookmark
Multiple description
Multiple links
Metadata
Metadata search
Numerical search
PDF Viewer
PDF file
PDF creation
Test results
Checks
Publicity functions
Search
Invoice processing
Legally compliant archiving
Audit-proof archiving
audit-proof documentation
Revision security
Revision management
Scanner
Interfaces
Backup and archiving
Scalability
Storage
Language versions
Keyword search
Search
Search strategies
Text Recognition (OCR)
Text filter
Thumbnails
Keywording
Encryption
Encryption options
Versioning
Version control
Contract management
Viewer
Full text search
Full text translation
Template management
Preview
Resubmissions
Wildcard search
Knowledge management
Workflow management
Access rights

Price

from 29.00
EUR
plus 19% VAT
monthly
per user license
0
EUR

Get to know the software better! Request a video appointment for a personal presentation!

Technical specifications:

Web-based:
yes
SaaS, Cloud:
yes
On-premises (local installation):
yes
Multi-user (network-compatible):
yes
Multi-client compatible:
yes
Maintenance:
not required
Customizing:
on request
First installation (year):
2014
Manufacturer based in:
Germany
Training:
included in price
Hotline:
for a fee
Installation support:
included in price
Documentation:
Online Help, Demo version
Dialogue language(s):
German
System requirements:
Compatible operating systems (runs with):
Win 11
Win 10
Win Server
Mainframe based
Unix based
Linux based
Mac OS
Mobile OSs (supports):
iOS
Android
Old Compatible Operating Systems:
Win 8
Win 7