As a rule, the digital personnel file contains all relevant data of an employee and makes it available to the employees authorized to use it in HR across all locations. Personnel-related documents can be inserted here, as can contract, social insurance and tax documents. Existing documents can be scanned and will be available in electronic form in the future. Annual appraisals are supported, as are expense reports, absence and vacation data, and training and continuing education information. Special consideration is given to data protection in connection with the digital personnel file. Here, it is particularly important that current legal regulations can be complied with using the software and that no unauthorized persons have access to personal data. Secure transmission of data and encryption of documents are also part of this data protection.
In this section you will find current software solutions for digital personnel files that can ensure audit-proof and uniform file management, even at several company locations. Managing directors, personnel managers or personnel officers can access files directly from their respective workstations by means of targeted authorization management, process the files and, if required, print them out or transfer them to archive solutions. Employees in the HR department can process hourly balances, maintain salary data and handle employee-related correspondence. Digital personnel file solutions can often also be linked to software programs for time recording.