Mileon

What is Mileon?

Mileon is a web-based software solution for transportation companies, courier services, and delivery firms. It combines dispatch, workforce scheduling, HR management, and fleet management into a single application. A clear overview is especially important in day-to-day operations: Who is available, which van can be used, and which route is still unassigned? With Mileon, you’ll find all this information in one place, instead of having to cross-reference multiple Excel spreadsheets.

At the heart of the system is the Dispatch Autopilot. You enter the requirements for each route, and the system assigns suitable drivers and vehicles. When planning, Mileon takes into account stored weekly hours, workdays, rest periods, vacation, sick leave, preferred routes, and driver’s license classes. If a driver is not eligible, the software displays the reason. Suggestions can be manually adjusted at any time. If staff are unavailable, Mileon can suggest overtime or approved temporary help from another station—including a vehicle, if needed.

Highlights and Key Features

• Duty and Shift Scheduling: Create weekly schedules based on route requirements, account for absences, and identify open shifts.
• Daily Scheduling: Assign drivers, vehicles, fuel cards, and scanners to a route and export the schedule as a PDF or Excel file.
• Cross-location planning: Balance staffing shortages across stations and define permissions by location.
• Fleet management: Maintain vehicle records including mileage, financing, repair shop appointments, maintenance, and damage.
• Deadlines and Documentation: Set reminders for TÜV inspections, UVV compliance, driver’s license checks, training sessions, contract expirations, and expiration dates.
• Employee records: Manage employee data and sensitive information with tiered access rights.
• Demand Forecasting: For delivery companies, incorporate route counts and peaks into a forecast and compare them with available capacity.
• Route Log: Analyze planned, completed, canceled, and handed-over routes for reconciliation with clients.

Flexible for everyday use

You define route types, start times, and vehicle classes to suit your business, such as for early and late routes, shuttle services, or package delivery. For delivery companies, templates with same-day and next-day waves are available. Existing employee and vehicle lists can be imported from Excel. The application runs in a browser and can also be used on a smartphone. To use it as a home screen app on iPhone or Android, no installation via an app store is required; an internet connection is still necessary.

You can view Mileon in a live demo using a sample company or test it for 14 days with your own data. If you’d like to combine schedule planning and vehicle management, it’s a good idea to speak with the provider to discuss your route types, locations, and processes.

At the heart of the system is AUTO-Planning. This feature allows for numerous different variables to be taken into account, including, for example, route type, driver’s license class, vehicle configuration, vehicle class, contracted hours, shift preferences, preferred vehicles, and other individually configurable factors.

Based on this information, the system automatically generates the best possible or most suitable shifts at the push of a button.

In addition, the software offers a wide range of structured notifications and alerts that help identify planning errors early on and largely prevent them.

Vehicle damage can also be easily documented: Drivers can report it directly via a provided link. The reports are then permanently stored in the system and can be tracked at any time.

Additional features include:

Scheduling 

• Automatic daily scheduling (“Dispo-Autopilot”): automatically assigns drivers and vehicles
• Duty and shift scheduling for the entire team
• Scheduling across multiple locations/stations
• Recommended default settings that you can revert to at any time

Fleet 

• Centralized vehicle management
• Vehicle status (e.g., available, in the shop, out of service)
• Fuel Card Management
• Scanner management (vehicle-specific)
• Reminders for deadlines and appointments
• Archive for returned vehicles

Personnel 

• Employee and Driver Management
• Digital personnel file (including payroll and bank information, for authorized roles only)

Users & Permissions 

• Roles such as Admin, HR Manager, Station Manager, Dispatcher
• Tiered access rights by role and location

Overview 

• Dashboard with a daily overview of staff, vehicles, and scheduling

Technology & Security 

• Runs in the browser; no installation required
• Optimized for desktop and smartphone
• Interface available in German and English
• Hosted in the EU, with a separate instance for each customer
• GDPR-compliant Data Processing Agreement (DPA)

Subscription 

• 14-day free trial
• Monthly billing via credit card, Apple Pay, Google Pay, or Link