An electronic record (e-file) reproduces the previous paper file in digital form. The structure of e-files is similar to that of paper files. There are cover sheets and registers, for example, and filing takes place according to a file plan. Digitizing files also helps with compliance. An electronic file maps the legal retention and deletion periods. Unlike conventional files, e-files can be processed simultaneously by several people. Another advantage is the auditability of the digital file.
Records management includes the identification, classification, storage, backup, retrieval, tracking, and destruction or permanent preservation of documents or records. Records management is part of corporate management and is used, among other things, to ensure compliance with regulations.