Software > Human Resources > Digital Personnel File > rexx HR - Personnel Management / Digital File
Personnel Management / Digital Personnel File

rexx HR - Personnel Management / Digital File

Personnel Management / Digital Personnel File

Version:  4.1

Demo version

With the digital personnel file, you put an end to double entry, paper clutter and Excel lists. Simple and lean personnel management! All data relating to your employees is stored and available in a central location, across all sites.

Collect and unify everything in a central, digital file. Transfer applicant data directly from rexx Recruitment or other applicant management systems. In the digital personnel file, master data, documents, references, documents on appraisals, target agreements and so on are combined and offer a comprehensive view.

The software includes a finely granulable rights and role management. You can control access authorization down to data field level. Using the HR Employee Portal means transparency. Every employee has the possibility to view the released data of his digital personnel file.

rexx HR includes everything you need for efficient HR work. From personnel management to highly integrated human resource management systems, the software is flexible and scalable for medium-sized companies.

rexx HR combines the advantages of standardized software and flexible process and data design.

One or all?

Each module of the solution can be used individually. You use exactly what you need.  If your requirements change, additional modules can be integrated.

Web-based - Intranet / Internet

With rexx HR, your personnel administration runs completely web-based! This means: quick implementation, no installation, no updates, high security, available anytime and anywhere - ideal for distributed locations. For Windows, Apple, Linux... - Whatever you want!

Multi-Client and Multi-Site

With rexx HR, you can merge employees from different branches, locations or departments or keep them separate, depending on your needs and individual authorization. The web-based software ensures working at distributed locations with shared data!


Our software is internationally proven and available in various languages. Using the multi language engine, any language is available in parallel in a rexx HR installation.


The integration of existing data is possible without any problems. Likewise, data from rexx Human Resources can be transferred to third-party systems related to personnel management.

License vs. Software as a Service

Use rexx HR exactly as you need it: As a classic license installation on your on-premises or as an on demand / rental solution, where we operate the rexx server for you in our highly secure data center.

rexx Human Resources:

  • human resources management
  • organ management
  • staffing plan
  • digital personnel file
  • enterprise social network
  • time management
  • compensation & benefits

rexx Talent Management:

  • talent management
  • employee reviews
  • target agreement
  • e-learning
  • skill management
  • seminar management
  • performance management
  • succession planning
  • onboarding

rexx time management:

  • time management
  • time recording
  • vacation management
  • absence management

rexx Employee Portal:

  • portal & self-service for master data
  • request management (absences, changes)
  • retrieve pay slips online
  • employee portal
  • selfservices
  • contactdirectory
Target groups:
  • medium-sized and international companies
  • public service / public utilities
Contact information:
Herr Arne Nissen
+49 40 - 8 900 80-350
direct to webpage
Success story
direct to webpage
Software exposé
request URL
Functions (excerpt) of rexx HR - Personnel Management / Digital File:
Filing structures
Accounting of different time models
Absence management
Change documentation
Change logs
Requirement profiles
Creation and deletion of documents
Working time triggers
Working hours
Working time recording
Working time corrections
Working time models
Working time monitoring
Archiving, paper documents, scanning
Retention periods
Task management
Order times
Automated correspondence
Notification concepts
Notification system
User and rights management
User management
certification, reporting procedures
Provision of operating resources
Applicant assessment
Applicant file
Applicant data
Applicant profiles
Applicant comparison
Application management
Application processing
Booking of working times
CV parsing
Display of personnel attendance overviews
Data fields for advertisements
Data storage
Data transfer
Date annotation
Digital applicant file
Digital personnel file
Document display
Documentation systems
Document commenting
Document workflow
Document archiving
Document input
Document templates
Document preview
Document access
Print archive
Print function
Email and online applications
E-mail attachments
E-mail archiving
Real-time recording
Real-time search
Employee Self Service
Export employee master data
Export functions
Export interfaces
Feedback processes
Absenteeism statistics
Holiday management
FiBu interfaces
Time off accounts
Generation of job advertisements
Call guide
GPS tracking
Import functions
Index management
Unsolicited applications
Interview Management
Job bulletin board
Job Tenders
Calendar and appointment management
Calculations and simulations
Course evaluations
Terms and validity periods
Performance appraisals and target agreements
Wages and salaries
Wage and salary interfaces
Multi-user capability
Minimum working time and daily target
Employee file
Employee profiles
Employee surveys
Employee management
Mobile time recording
Sample contracts
Sample templates
User and rights management
Offline time recording
Personnel data management
Personnel development
Personnel development planning
Personnel key figures
personnel communication
Personnel cost centers
Personnel management
Personnel planning
personnel master data
Personnel time recording
Planning calendar
Profile comparisons
Project times
Project time recording
Qualification requirements
Qualification profiles
Legally compliant archiving
Remaining vacation
Revision security
Shift staffing
Interfaces to payroll accounting programs
Seminar planning, seminar catalogs
Target/actual comparisons
Blocking of individual time models
Start of processes
Statistical functions
Publish job advertisement
Create job postings
Manage job postings
Job descriptions
Job planning
Keyword search
Hourly rate management
Search ranges
Search strategies
Template-based document creation
Template management
Text filter
Overtime calculations
Support of the selection process
Calculation of vacation entitlement
Leave requests and approvals
Vacation group administration
Vacation management
Vacation overviews
Processing the applicant pool
Contract and certificate assistant
Agent rules
Completeness and consistency
Full text search
What-if scenarios
Wildcard search
Workflow management
Time accounting rules
Time bookings
Time data, time series, calendar
Time models, time accounts
Target agreements, employee appraisals
access controls
Access management
Access rights
Access control
on request

Get to know the software better! Request a video appointment for a personal presentation!

Technical specifications:
SaaS, Cloud:
On-premises (local installation):
Multi-user (network-compatible):
Multi-client compatible:
possible for a fee
First installation (year):
number of installations:
Manufacturer based in:
Online Help, Demo version
Dialogue language(s):
English, German, French
System requirements:
Compatible operating systems (runs with):
Win 11
Win 10
Win 8
Win 7
Win Server
Mainframe based
Unix based
Linux based
Mac OS
Mobile OSs (supports):
Old Compatible Operating Systems:
Win Vista
Win XP
Win 9x/ME
More software of the manufacturer:
rexx Enterprise Recruitment - Applicant Management Software
rexx HR - Talent Management
rexx HR - 360°-Feedback
rexx HR - Succession Planning
rexx HR - Vacation Manager
rexx HR - Time Management
rexx HR - Seminar Management