The project calculation includes the detailed calculation of the costs required to carry out a specific project. It is an essential part of project management and serves to plan, monitor, and control the financial aspects of a project.
Project calculation typically includes the following elements:
Cost Categories
The calculation encompasses all relevant cost categories that may be incurred in the course of the project. This includes personnel costs, material costs, equipment costs, external services, travel expenses, administrative costs, and potential reserves for unforeseen expenses.
Cost Items
Within each cost category, individual items or tasks are listed for which costs are incurred. These may relate to specific activities, work packages, or project milestones.
Cost Quantification
Estimated or actual costs are recorded in the respective currency for each cost item. This can be based on estimates, historical data, or bid prices.
Summation and Total Costs
The individual cost items are summed to determine the total project costs. Taxes and fees may also be considered if applicable.
Budgeting
The project calculation can serve as the basis for the project budget. The budget specifies how much money is available for the project and how funds will be allocated for various purposes.
Risk Management
The calculation may also include risk items, where reserves or buffers are considered for unexpected events or cost increases.
Monitoring and Control
During the project's progress, the actual costs are compared to the estimated costs in the calculation. Variances are identified, and actions are taken to realign the project budget.
Reporting
The results of the project calculation and budget tracking are regularly communicated to relevant stakeholders and decision-makers to ensure transparency and control.
The project calculation is a dynamic document and is updated throughout the project to account for changes or developments in the project. An accurate and well-maintained project calculation is crucial to ensure that the project stays within budget and to minimize financial risks.