The term "deposits / withdrawals" refers both to capital transactions between the owner or partner and the business and to non-sales-related cash or goods movements in point-of-sale (POS) systems. In accounting, contributions represent inflows of funds or assets (e.g., for financing), while withdrawals are outflows (e.g., for private use). In POS software, it describes cash or goods being added to or removed from the register outside of regular sales activity - such as providing change at the start of the day or making a private cash withdrawal.
This functionality is particularly relevant for sole proprietors, partnerships, and businesses with frequent cash transactions (e.g., retail, hospitality) and supports accurate cash management and documentation of non-sales-related activities.
Recording of cash contributions and withdrawals: Simple input of cash transactions outside of the sales process.
Categorization of entries: Assigning contributions or withdrawals to specific reasons such as change, private withdrawal, bank deposit, or cash replenishment.
Documentation of transaction reasons: Entering a justification to ensure legally compliant traceability.
Automatic cash balance updates: Direct adjustment of the cash balance after each transaction.
Integration with accounting systems: Transfer of transaction data to accounting software for unified financial management.
Reporting tools: Generating detailed reports of all contribution and withdrawal activities.
Multi-user tracking: Traceability of which employee performed which transaction.
A sole proprietor transfers €10,000 from a personal account to finance new business equipment (contribution).
A business owner adds €200 in change to the register at the start of the business day (cash contribution).
A partner withdraws €2,000 monthly for personal expenses (withdrawal).
Cash is withdrawn from the register for a deposit to the business bank account (cash withdrawal).
Goods are taken from inventory for private use by the owner (non-cash withdrawal).
A tourist pays in foreign currency, which is recorded as a contribution to the cash register (foreign currency entry).