Travel expenses are the total of all costs incurred in connection with a trip. These include travel expenses and accommodation costs as well as subsistence costs and incidental travel expenses. Under certain circumstances, a travel log may also be required for the calculation of travel expenses. In this SoftGuide section, you will find an overview of programs and solutions for travel expense reporting. Software for travel expense accounting usually includes the option of accounting for travel expenses, overnight expenses if applicable, and so-called additional subsistence expenses, as well as incidental travel expenses ("expense accounting"). In addition to complete solutions for personnel management with a module for the settlement of travel expenses, you will also find special solutions and templates for the settlement of travel expenses for your employees.
The software for travel expense accounting helps with the evaluation (G/L accounts, order, project, cost center, etc.) and supports the export of the data to the tax advisor or usually includes interfaces to numerous financial accounting systems, wage/salary and time recording systems. The travel expense accounting software takes into account expense rates and VAT rates for domestic and international travel, individual travel expense rates and can automatically calculate per diems for meals. If an employee is frequently on the road or fulfills a typical field service activity, the use of a software for field service control may also be considered.