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Time tracking from A to Z with ZEP
Time Tracking for Projects & Employees

ZEP

Time Tracking for Projects & Employees
 
 
 
 
 
 
 
 
Demo version
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ZEP is your optimized time recording solution for any business.

Various modular versions of ZEP are available to meet your individual requirements:

  • ZEP Clock:
    stay compliant with time tracking regulations (optional modules can be added, e.g. vacation, overtime, departments, etc.).
  • ZEP Compact:
    The cost-effective variant as an entry into professional time recording (optional modules can be added, e.g. prices, costs, travel expense management, etc.).
  • ZEP Professional:
    Offers broader functionality in project planning with TARGET/ACTUAL comparison, prices & receipts, travel expense reports and planned hours.

The basic features of ZEP Compact and ZEP Professional include:

  • Multilingualism: The interface is available in German, English and French and can be set individually for each employee.
  • ZEP includes online help in German and English
  • Employee administration including rights and role management
  • Customer master data management
  • Project management
  • Graphical project plan
  • Assignment of employees to projects or activities within projects
  • Regular working hours and employment periods per employee
  • Marking of working times as billable or non-billable
  • Restriction of the period for subsequent recording
  • Interfaces to several established software solutions (e.g. Salesforce, DATEV and Personio)
  • and much more

Additional Modules:

  • Travel expense report (included in ZEP Professional)

  • Prices & Receipts (included in ZEP Professional)

  • Planned hours (included in ZEP Professional)

  • Overtime, vacation and absenteeism

  • Departments, locations and branches

  • Ticket system, tasks and to-do lists

  • Offline recording (incl. synchronization)

  • Document management

  • Document generator (export in PDF, MS Word, OpenOffice format)

  • Resource planning

  • Apps for Android and iPhone

  • Attendance

  • Free employees

  • Interfaces SOAP, Salesforce, Personio

  • Quotation system (only for ZEP Professional)

  • Invoicing (only for ZEP Professional)

  • Accounting export (DATEV, Lexware, etc.) (only for ZEP Professional)

    Get to know ZEP in a personal online presentation!

    Interfaces:

    DATEV
    Hubspot
    Lexware
    Personio
    Salesforce
    SOAP API

    Target groups:

    ZEP is industry-independent and can be used in all companies where project work takes place, e.g. in engineering offices, advertising agencies, software houses, with management consultants, tax consultants and in law firms. ZEP is suitable for freelancers and company or department sizes from 1 to approx. 1000 employees.

    Today, more than 1,600 medium-sized companies with several 10,000 users already rely on our solutions.

    References:

    Management consultancies:

    • ARAKANGA GmbH, Hanau
    • SwissMediaPartners AG Bern (Schweiz)
    • FOCUS Management Advisory, Wien (Österreich)
    • IMPLEMENTUS, Information Technologies Consulting GmbH , Miltenberg
    • TIM CONSULT GmbH, Mannheim
    • _teamwerk_ AG, Mannheim
    • DWB Dr. Dietmar Weiß Beratung, Steinenbronn
    • smahrt consulting AG, Zürich (Schweiz)
    • osite network GmbH, Köln
    • asenticon AG, Potsdam
    • dryade - Christoph Weichert
    • Dr. Fried & Partner, Unternehmensberater für Marketing + Management, München
    • FSP GmbH, Consulting & IT Services, Köln
    • VOQUZ Technologies AG, Ismaning
    • Dachtler Management Consultants GmbH, Frankfurt am Main
    • Document Solutions Deutschland GmbH, Wiesbaden
    • DYMATRIX CONSULTING GROUP GmbH, Stuttgart
    • SwissMediaPartners AG, Bern (Schweiz)

    Law firms:

    • Christoph H. Vaagt & Partner, München

    Research facilities:

    • ÖIBF, Österreichisches Institut für Berufsbildungsforschung, Wien
    • Universität Wien: Institut für Informatik, Kinderbüro
    • Research Studios Austria Forschungsbereich der Austrian Research Centers GmbH, Salzburg

    other services:

    •  LBBW Asset Management Investmentgesellschaft mbH, Stuttgart
    •  medi-transparent GmbH, Frankfurt am Main
    •  Star Cooperation GmbH, Böblingen
    •  ELV AG, Leer
    •  careforce-marketing & sales service GmbH, Köln
    •  HRV GmbH, Hamburg
    •  TÜV SÜD SZA Österreich technische Prüf-GmbH, Wien (Österreich)
    •  Valore Asset Management GmbH, Berlin
    •  Docu Media Schweiz AG, Rüschlikon (Schweiz)
    •  Star Engineering GmbH, Böblingen
    •  Österreichische Doka, Amstetten (Österreich)
    •  G.punkt medical services, Magdeburg
    •  Rechnungsprüfungsstelle für die IHK´s, Bielefeld

    Software development and IT consulting: 

    • cubeoffice GmbH & Co.KG, Magdeburg
    • Dr. Wallner Engineering & Co. GmbH, Dachau
    • HerterKom GmbH, Stuttgart
    • Moosherr IT GmbH, Gescher
    • Information Factory AG, Zürich (Schweiz)
    • EXTEDO GmbH, Ottobrunn
    • Kosmos-Banking, Schweiz
    • IS+S Informationstechnik GmbH, Aschaffenburg
    • CRESOFT AG, Würenlos (Schweiz)
    • couniq consulting GmbH, Münsingen (Schweiz)
    • InteRes Gesellschaft für Informationstechnologie mbH, Darmstadt
    • TERACOM Verteilte Informationssysteme GmbH, Berlin
    • adMERITia, Langenfeld
    • Informatik-Werkstatt GmbH, Lenggries
    • Prodema Engineering & Management AG, Bronschhofen
    • TechnoTrend AG, Erfurt
    • Enclustra GmbH, Zürich (Schweiz)

    Engineering offices: 

    • Energieteam Büro Deutschland, Lichtenau
    • IMG Ingenieurbüro Michael Grabietz, Tauberbischofsheim
    • Institut Beer, Umwelt- und Hydrogeologie, Gerlingen
    • OPF GmbH, Regeltechnik, Neumarkt
    • SKL Engineering & Contracting GmbH, Hannover
    • mund+ganz, Heidelberg
    • free d graphics, Sindelfingen
    • Planungsgruppe Benes + Partner GmbH, Wolfsburg
    • 3P Geotechnik ZT GmbH, Lauterach (Österreich)
    • TRANS GmbH, Stuttgart

    Advertising agencies: 

    • netzpepper, internet und marketing mit michael tielke, Winterberg
    • fairdoc Daniel Spranger e.K., Murrhardt
    Contact:
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    Links & Downloads:
    Information
    request URL
    Success story
    request URL
    Software exposé
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    Functions (excerpt) of ZEP:

    Warnings
    Accounting of different time models
    Accounting functions
    Absence management
    Requirement profiles
    quotation management
    Worktime triggers
    Working time recording
    Working time corrections
    Working time models
    Working time monitoring
    Working time management
    Archiving
    Task management
    Order times
    Order management
    Foreign travel, foreign currency
    Analysis
    Automated correspondence
    Processing times
    Notification system
    User management
    Report management
    Accounting
    Budgeting
    Cloud
    project groups
    Controlling functions
    Display of personnel attendance overviews
    Dashboards
    Print function
    Real-time tracking
    Outgoing payments
    Booking absenteeism
    Absenteeism statistics
    Holiday management
    Time off accounts
    Business trips and customer visits
    Import functions
    Calendar and appointment management
    Calendar functions
    Capacity planning
    Cost and budget control
    Cost management
    Liquidity planning
    Wage and salary interfaces
    Management evaluations
    Milestones
    Minimum working time and daily target
    Employee capacities
    Mobile data collection
    Mobile time recording
    Multi-project controlling
    Messages
    Notes
    Offline time recording
    Personnel data management
    Personnel resource planning (PRP)
    personnel communication
    Personnel cost centers
    Personnel management
    personnel master data
    Planning
    Planning calendar
    Project acquisition
    Project evaluations
    Project-related vacation planning
    Project budgeting
    Project controlling
    Project data acquisition
    Project invoicing
    Project costing
    Project ID
    Project cost centers
    Project Management
    Project planning
    Project forecasts
    Project statistics
    Project templates
    Project timing
    Project time recording
    Smoking break problem
    Role Management
    Rights management
    Travel expenses
    Travel expense report
    Travel expense recording
    Remote access
    Resource Management
    resource monitoring
    Remaining vacation
    Interfaces to accounting
    Target/actual comparisons
    Blocking of individual time models
    Statistics
    Status Reporting
    Status monitoring
    Hourly rate management
    Support project management
    Scheduling
    Ticket processing
    Ticket system
    Tracking
    Overtime calculations
    Sales planning
    Vacation entitlements
    Leave requests and approvals
    Vacation group administration
    Vacation management
    Vacation overviews
    Processing travel expenses
    Versioning
    Administration
    Warnings for planning inconsistencies
    Incoming payments
    Time accounting rules
    Time bookings
    Time data, time series, calendar
    Time recording
    Time models, time accounts
    Time planning

    Prices

    from 20.00
    EUR
    plus 19% VAT
    monthly
    ZEP Professional
    from 8.00
    EUR
    plus 19% VAT
    monthly
    ZEP Compact
    from 1.50
    EUR
    plus 19% VAT
    monthly
    ZEP Clock

    Technical specifications:

    Web-based:
    yes
    SaaS, Cloud:
    yes
    On-premises (local installation):
    no
    Multi-user (network-compatible):
    yes
    Multi-client compatible:
    yes
    Maintenance:
    for a fee
    First installation (year):
    2000
    number of installations:
    >1.200
    Manufacturer based in:
    Germany
    Training:
    not required
    Hotline:
    included in price
    Installation support:
    included in price
    Documentation:
    Manual, Online Help, Demo version
    Dialogue language(s):
    English, German, French
    System requirements:
    Compatible operating systems (runs with):
    Win 11
    Win 10
    Win Server
    Mainframe based
    Unix based
    Linux based
    Mac OS
    Mobile OSs (supports):
    iOS
    Android
    Old Compatible Operating Systems:
    Win 8
    Win 7
    Win Vista
    Win XP
    Win 9x/ME
    Blackberry
    Win Phone / Mobile
    Min. memory requirements:
    256 MB RAM, 400 MB Hard disc
    data storage medium:
    DVD
    CD-ROM
    Download
    Flash memory

    ZEP is listed in the following categories

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