Software > Controlling and Cost Accounting > Controlling > ZEP
Time tracking from A to Z with ZEP
Time Tracking for Projects & Employees

ZEP

Time Tracking for Projects & Employees
 
 
 
 
 
 
 
 
Demo version
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ZEP is your optimized time recording solution for successful project business - management consultancies, agencies, law firms, engineering companies, IT service providers, and many more.

Various modular versions of ZEP are available to meet your individual requirements:

  • ZEP Compact:
    The cost-effective variant as an entry into professional time recording (optional modules can be added, e.g. prices, costs, travel expense management, etc.).
  • ZEP Professional:
    Offers broader functionality in project planning with TARGET/ACTUAL comparison, prices & receipts, travel expense reports and planned hours.

The basic features of the software include:

  • Multilingualism: The interface is available in German, English and French and can be set individually for each employee.
  • ZEP includes online help in German and English
  • Employee administration including rights and role management
  • Customer master data management
  • Project management
  • Graphical project plan
  • Assignment of employees to projects or activities within projects
  • Regular working hours and employment periods per employee
  • Marking of working times as billable or non-billable
  • Restriction of the period for subsequent recording
  • Interfaces to several established software solutions (e.g. Salesforce, DATEV and Personio)
  • and much more

Additional Modules:

  • Travel expense report (included in ZEP Professional)

  • Prices & Receipts (included in ZEP Professional)

  • Planned hours (included in ZEP Professional)

  • Overtime, vacation and absenteeism

  • Departments, locations and branches

  • Ticket system, tasks and to-do lists

    • Multi-level tickets

    • Time recording on tickets

    • Billing tickets individually

  • Offline recording (incl. synchronization)

  • Document management

  • Document generator (export in PDF, MS Word, OpenOffice format)

  • Resource planning

  • Apps for Android and iPhone

  • Attendance

  • Free employees

  • Interfaces SOAP, Salesforce, Personio

  • Quotation system (only for ZEP Professional)

  • Invoicing (only for ZEP Professional)

  • Accounting export (DATEV, Lexware, etc.) (only for ZEP Professional)

    Get to know ZEP in a personal online presentation!

    Interfaces:
    DATEV
    Lexware
    Personio
    Salesforce
    SOAP API
    Target groups:

    ZEP is industry-independent and can be used in all companies where project work takes place, e.g. in engineering offices, advertising agencies, software houses, with management consultants, tax consultants and in law firms. ZEP is suitable for freelancers and company or department sizes from 5 to approx. 500 employees.

    Today, more than 1,200 medium-sized companies with several 10,000 users already rely on our solutions.

    References:

    Management consultancies:

    • ARAKANGA GmbH, Hanau
    • SwissMediaPartners AG Bern (Schweiz)
    • FOCUS Management Advisory, Wien (Österreich)
    • IMPLEMENTUS, Information Technologies Consulting GmbH , Miltenberg
    • TIM CONSULT GmbH, Mannheim
    • _teamwerk_ AG, Mannheim
    • DWB Dr. Dietmar Weiß Beratung, Steinenbronn
    • smahrt consulting AG, Zürich (Schweiz)
    • osite network GmbH, Köln
    • asenticon AG, Potsdam
    • dryade - Christoph Weichert
    • Dr. Fried & Partner, Unternehmensberater für Marketing + Management, München
    • FSP GmbH, Consulting & IT Services, Köln
    • VOQUZ Technologies AG, Ismaning
    • Dachtler Management Consultants GmbH, Frankfurt am Main
    • Document Solutions Deutschland GmbH, Wiesbaden
    • DYMATRIX CONSULTING GROUP GmbH, Stuttgart
    • SwissMediaPartners AG, Bern (Schweiz)

    Law firms:

    • Christoph H. Vaagt & Partner, München

    Research facilities:

    • ÖIBF, Österreichisches Institut für Berufsbildungsforschung, Wien
    • Universität Wien: Institut für Informatik, Kinderbüro
    • Research Studios Austria Forschungsbereich der Austrian Research Centers GmbH, Salzburg

    other services:

    •  LBBW Asset Management Investmentgesellschaft mbH, Stuttgart
    •  medi-transparent GmbH, Frankfurt am Main
    •  Star Cooperation GmbH, Böblingen
    •  ELV AG, Leer
    •  careforce-marketing & sales service GmbH, Köln
    •  HRV GmbH, Hamburg
    •  TÜV SÜD SZA Österreich technische Prüf-GmbH, Wien (Österreich)
    •  Valore Asset Management GmbH, Berlin
    •  Docu Media Schweiz AG, Rüschlikon (Schweiz)
    •  Star Engineering GmbH, Böblingen
    •  Österreichische Doka, Amstetten (Österreich)
    •  G.punkt medical services, Magdeburg
    •  Rechnungsprüfungsstelle für die IHK´s, Bielefeld

    Software development and IT consulting: 

    • cubeoffice GmbH & Co.KG, Magdeburg
    • Dr. Wallner Engineering & Co. GmbH, Dachau
    • HerterKom GmbH, Stuttgart
    • Moosherr IT GmbH, Gescher
    • Information Factory AG, Zürich (Schweiz)
    • EXTEDO GmbH, Ottobrunn
    • Kosmos-Banking, Schweiz
    • IS+S Informationstechnik GmbH, Aschaffenburg
    • CRESOFT AG, Würenlos (Schweiz)
    • couniq consulting GmbH, Münsingen (Schweiz)
    • InteRes Gesellschaft für Informationstechnologie mbH, Darmstadt
    • TERACOM Verteilte Informationssysteme GmbH, Berlin
    • adMERITia, Langenfeld
    • Informatik-Werkstatt GmbH, Lenggries
    • Prodema Engineering & Management AG, Bronschhofen
    • TechnoTrend AG, Erfurt
    • Enclustra GmbH, Zürich (Schweiz)

    Engineering offices: 

    • Energieteam Büro Deutschland, Lichtenau
    • IMG Ingenieurbüro Michael Grabietz, Tauberbischofsheim
    • Institut Beer, Umwelt- und Hydrogeologie, Gerlingen
    • OPF GmbH, Regeltechnik, Neumarkt
    • SKL Engineering & Contracting GmbH, Hannover
    • mund+ganz, Heidelberg
    • free d graphics, Sindelfingen
    • Planungsgruppe Benes + Partner GmbH, Wolfsburg
    • 3P Geotechnik ZT GmbH, Lauterach (Österreich)
    • TRANS GmbH, Stuttgart

    Advertising agencies: 

    • netzpepper, internet und marketing mit michael tielke, Winterberg
    • fairdoc Daniel Spranger e.K., Murrhardt
    Contact information:
    provantis IT Solutions GmbH
    Frau Tanja Eggert
    +49 (0)7156 / 43623-0
    Contacting via e-mail
    Information
    direct to webpage
    Success story
    direct to webpage
    Software exposé
    request URL
     
    Functions (excerpt) of ZEP:
    Accounting of different time models
    Accounting functions
    Absence management
    Quotation system
    Working time triggers
    Working hours
    Working time corrections
    Working time models
    Working time monitoring
    Working time management
    Archiving
    Task management
    Order times
    Order management
    processing history
    Processing times
    Notification system
    User and rights management
    User management
    Reports
    Accounting
    Booking of working times
    Budgeting
    Cloud
    Controlling functions
    Display of personnel attendance overviews
    Dashboards
    Print function
    Real-time recording
    Cash inflows and outflows
    Absenteeism
    Holiday management
    Time off accounts
    Calendar and appointment management
    Calendar functions
    Capacity planning
    Cost management
    Wage and salary interfaces
    Milestones
    Minimum working time and daily target
    Employee capacities
    Mobile data collection
    Mobile time recording
    Multi-project controlling
    Offline time recording
    Personnel resource planning (PRP)
    Personnel management
    personnel master data
    Project acquisition
    Project evaluations
    project related ticket systems
    Project-related vacation planning
    Project budgeting
    Project controlling
    Project data acquisition
    Project invoicing
    Project costing
    Project key figures
    Project cost centers
    Project Management
    Project planning
    Project forecasts
    Project statistics
    Project templates
    Project times
    Project time recording
    Smoking break problem
    Rights and role management
    Travel expense report
    Remote access
    Resource Management
    resource monitoring
    Blocking of individual time models
    Statistics
    Status Reporting
    Hourly rate management
    Support project management
    Scheduling
    Ticket processing
    Ticket system
    Tracking
    Overtime calculations
    Calculation of vacation entitlement
    Leave requests and approvals
    Vacation group administration
    Vacation management
    Administration
    Time accounting rules
    Time bookings
    Time recording
    Time planning
    Price:
    from 10.00
    EUR
    plus 19% VAT
    monthly
    ZEP
    8.00
    EUR
    plus 19% VAT
    monthly
    ZEP Clock
    Technical specifications:
    Web-based:
    yes
    SaaS, Cloud:
    yes
    On-premises (local installation):
    no
    Multi-user (network-compatible):
    yes
    Multi-client compatible:
    yes
    Maintenance:
    for a fee
    First installation (year):
    2000
    number of installations:
    >1.200
    Manufacturer based in:
    Germany
    Training:
    not required
    Hotline:
    included in price
    Installation support:
    included in price
    Documentation:
    Manual, Online Help, Demo version
    Dialogue language(s):
    English, German, French
    System requirements:
    Compatible operating systems (runs with):
    Win 11
    Win 10
    Win 8
    Win 7
    Win Server
    Mainframe based
    Unix based
    Linux based
    Mac OS
    Mobile OSs (supports):
    iOS
    Android
    Old Compatible Operating Systems:
    Win Vista
    Win XP
    Win 9x/ME
    Blackberry
    Win Phone / Mobile
    Min. memory requirements:
    256 MB RAM, 400 MB Hard disc
    data storage medium:
    DVD
    CD-ROM
    Download
    Flash memory

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