Expensya

Expensya for simplified management of business expenses

Every entrepreneur should, of course, be aware of their business expenses and keep track of them even in the often hectic day-to-day running of their business. However, this is sometimes easier said than done, as the receipts submitted by sales representatives or incurred during business trips are usually not immediately included in the daily list of all business expenses, as they are still being processed. The Expensya software is a smart all-in-one solution that is suitable for every company. This application simplifies the management of business expenses many times over.

With the Expensya solution, business expenses can be recorded quickly, easily and comprehensively down to the last detail. You can choose between a mobile app or the application in the browser. There is no more flexible way to record receipts. For example, while your field staff record and forward the expense report via the app, your accounting staff can conveniently access it on their PC and take the next steps. However, you as the business owner automatically receive a notification when an expense is ready for validation or approval. Adapted to your needs, the software solution can be conveniently booked as a package price. This means that every company can benefit from optimized management of business expenses and the associated workflows.

Your advantages when using Expensya software:

• suitable for all company sizes
• with intelligent OCR+ technology
• all you need is a photo of the relevant receipt taken with your smartphone
• the app recognizes all information such as amount, date, payment method, VAT and expense category in just a few seconds
• the automatically generated statement can be checked, processed, submitted for validation and forwarded to the accounting department directly via the application
• this makes processing times faster and more efficient
• all recorded data is stored and archived in the secure cloud
• every expense is recorded 100% digitally and therefore paperless
• Manual transfer of amounts is no longer necessary
• Automated calculations save costs and personnel deployment
• including numerous interfaces to DATEV, FTP, API, SAP, Microsoft Dynamics and many more
• including a wide range of useful functions

The validation workflow

• Automatic notification of managers
• 100% digital and paperless recording of expenses
• Automated calculations
• Creation of book entries directly with the expense entry

Management of travel expenses, mileage allowances and additional meal expenses

Expensya stands for efficient management of your employees' expenses, travel and subsistence costs. Define model expenses, expense guidelines and rules, as well as maximum values for travel expenses. Categorize your expenses.

Expensya always includes the currently valid flat rates for mileage allowances, additional subsistence expenses and accommodation costs. Compliance with current legal standards is guaranteed.

Increased flexibility and autonomy with online expense reports

Expensya is an inexpensive all-round solution. The package price is 5 per month and per license for the SILVER subscription (annual billing) and 8 per month and per license (annual billing) for the popular GOLD subscription. You can find out more about our offers and prices here.

User data is stored, backed up and duplicated in secure data centers in Europe. Expensya offers you the peace of mind, security and time savings you need in your business every day.