All-round tool for asset lifecycle management, IT scanning, inventory, licence management, contract management and much more.
Asset.Desk
Asset.Desk can be much more than a classic tool for IT scanning, inventory and asset management. It combines technical, organisational, security-related and commercial information on all company assets in one system. At the same time, it is modularly designed to adapt to the current requirements of a company and can be easily expanded at any time in case of changes.
The basis for successful IT asset management is the inventory of all hardware and software data present in the company, whether physical, virtual, mobile or in the cloud. Intelligent scanners automatically read the required data from the relevant platforms, operating systems and active directories and arrange them in the system. They add commercial data or, for example, information on security, risk, protection status or DSGVO. If required, enter all other assets in the system that you would like to manage as well. Accompany your assets throughout their entire lifecycle, from purchase to disposal, map licences and contracts in Asset.Desk and create transparency in inventory and costs.
Functional areas of Asset.Desk: Inventory, hardware and software scanning, licence management, lifecycle management, contract management, connectivity / interfaces, reporting, documentation, mobile inventory / RFID, purchasing and sales.
Inventory
- IT inventory (hardware and software)
- inventory of virtual and cloud environments
- inventory of fixed assets (including tangible assets of the company - from computers, software licences, smartphones to cars, coffee machines, tables, etc.).
- mobile inventory (with barcode or RFID)
- central inventory database
- individually designable overview pages for all object groups
- role-based user administration
- different tree views through filters
- CMDB on an open, relational database (MS SQL server)
- RDP server / terminal server capable
- management of inspection tags: Specification of inspection dates, inspection procedures (e.g. BGV A3), inspection intervals etc. for the individual assets
- "Foto View" for a virtual overview of buildings, rooms, staff and equipment
Lifecycle management
- digital accompaniment of all assets (IT assets and fixed assets)
- from procurement and installation in the system to disposal via handover to the user, via removals or return (with handover and return document)
- hardware, software and relocation history: all processes are documented and logged
- combines all asset data from a commercial view (items, contracts), technical view (inventory numbers, asset types) and organisational view (e.g. users)
- organisational allocation of assets to locations
- enables full control over required, existing and used assets as well as costs and compliance
Hardware and software scan
- hardware and software scan: reading out devices and importing hardware and software data
- agent or agentless inventory
- windows, Linux, MacOS devices
- SNMP devices
- Thin Clients (IGEL)
- AIX- und Solaris-Server
- vCenter environments
- cloud environments (Azure Cloud, Google Cloud, Amazon Web Services, Hetzner Cloud)
- manual IT capture
- CMDB
Licence management
- KPMG-certified SAM tool
- software compliance: proactive licence management (Microsoft SAM Tool/ KPMG certified) - device-specific management and control of the use of all software licences (e.g. Office 365 licence plans)
- flexible metrics
- licence balance sheet with access to each licence use
- contract management for licences
- online retrieval of the essential catalogue products subject to licensing from the central FCS online software catalogue
- minimisation of software costs through usage information (application metering)
- software subscriptions in the cloud: Office 365 licence plans, Adobe Creative Cloud products and Google Workspace SKUs
Contract management
- management of purchase, leasing, maintenance, support, mobile phone and licence contracts as well as many other types of contracts
- integrated role and authorisation concept
- cash flow management
- resubmission function
- calendar view
- graphical evaluation for an overview of all important contract key figures
Reporting
- extensive, individually customisable reporting
(report generator for individual supplementation of the
standard reports)
- automated, time-controlled dispatch of reports via e-mail
Interfaces / Connectivity
- connection with Active Directory
- networking with the FCS Desk Suite
- integration with HEINZELMANN Service.Desk
- Software distribution with Install.Desk
- SCCM gateway for the use of Asset.Desk based on scan data from MS SCCM
- web interface for connection to third-party systems (e.g. SAP) based on REST services (OData Gateway)
- scanning IT resources via the internet
- single Sign-on (SSO)
Documentation
- visual IT diagrams
- network or topology plans with export function
to e.g. Microsoft Visio
Asset.Desk Mobile
- Mobile+ App:
with the Asset.Desk Mobile+ app, all asset information is available to you anytime and anywhere. The app is available for Android, iOS and Windows 10.
- Asset.Desk Vertrag App:
the FCS Asset.Desk Contract app is the mobile version of the FCS Asset.Desk contract management module, which allows you to keep an eye on all contracts at all times.
