Software > IT projects > Public administration seeks DMS with workflow functions

Public administration seeks DMS with workflow functions

IT project from: public administration (IT company) (Germany)Project no. 24/3288: finished
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Mr. Dipl.-Ing. Olaf Kram
olaf.kram@softguide.de

We are a municipal IT institution in southern Germany and are looking for a document management system (DMS) including workflow functions.

The software should meet the following requirements, among others:

  • Electronic processing of transactions and documents
  • Mapping of processes up to the automation of administrative processes in the workflow
  • Use of electronic signatures
  • Web-based is preferred

The first step involves approximately 40 software workstations. In the next stage, approximately 900 software workstations are to be added. Work is carried out in an MS Windows system landscape.

The software should have the following functions.

Necessary:
Change documentation
DMS
Document archiving
Document display
Document versioning
Documentation
Electronic files
File contents
File plan
File processing
Filing structures
Locations
Logging
Metadata
PDF creation
Task folder
Transaction documents
User and time stamp
Workbooks
Optional:
Document annotation
Knowledge documents
Notes
Report management
Text module management
Future:
electronic archive

Based on the specific requirements, the following solutions can be considered:

PHOENIX DOCUMENTS
Document Management Systems
aktefix® digital
Archiving Systems
EASY DMS
Document Management Systems
N5-Solutions - Documents
Document Management Systems
Inovepic GmbH

Project statistics

Quantity
Researched solutions 34
Selected potentially relevant solutions (of which published) 17 (5)
Sent e-mails (questions, queries) and telephone calls 64
E-mails received from vendors 9
Direct responses to the IT project 7
Responses classified as relevant 11