The term "seating plans" refers to the graphical or tabular layout of seat arrangements in venues such as conference rooms, halls, event centers, or similar locations. They are used to plan and organize seating for various event formats such as meetings, conferences, concerts, banquets, or trade shows. Key factors include room dimensions, safety regulations, expected attendance, and specific seating arrangement requirements.
Seating plans are a key planning tool in event management, hospitality, trade fairs, and facility or venue operations.
Visual Room Planning: Creation of scaled floor plans based on room dimensions and available equipment.
Drag-and-Drop Placement: Intuitive placement and movement of rows, tables, stages, or tech areas via mouse.
Predefined Layouts: Use of standard layouts (e.g., classroom, U-shape, banquet, theater) for quick planning.
Seat Numbering and Categorization: Automatic or manual assignment of seat numbers and color-coded categories (e.g., VIP, press, technical).
Capacity Calculation: Automatic calculation of maximum capacity depending on layout and spacing rules.
Integration with Booking Systems: Connection to ticketing or reservation systems for direct seat booking.
Export & Sharing: Export of plans as PDF or interactive files for sharing with service providers, authorities, or internal teams.
A convention center plans a conference with 200 attendees using a classroom-style layout including a technical area.
A hotel arranges a wedding hall with round banquet tables and a dance floor according to client preferences.
A trade fair organizer creates individual seating plans for each hall's stage presentations, complying with emergency exit requirements.
A theater manages its seating digitally to flexibly define pricing zones.
A safety officer checks via a seating plan whether all legal requirements for emergency exits are fulfilled.
