BANCO

What is BANCO?

BANCO is an integrated catering and event management system developed to help caterers, banquet operations and event venues manage the complete workflow from the first quotation through the event itself to invoicing and accounts receivable. The software combines client information, event details, pricing, contracts, calendars, room bookings, production requirements and financial follow-up in one structured system. Information is entered once and then made available wherever it is needed, helping teams reduce duplicate work and keep sales, operations and administration aligned.

BANCO is available in two editions. The EL Edition is aimed at smaller off-premise caterers that do not require room book or recipe costing functionality and is offered as a single-user solution. The GP Edition adds the broader functionality needed by on-premise and larger catering operations, including graphical room booking, recipe management, group functions, guest management and support for multiple concurrent users.

Highlights of BANCO

• Fast quotations and contracts: Prepare quotations from reusable packages or catalog items, convert accepted quotations into contracts and automatically recalculate taxes, gratuities, quantities, totals and costs when details change.
• Event and room planning: Use the event calendar to access scheduled functions and, in the GP Edition, check room availability in a graphical room book with booking status, setup and teardown times, wait lists and drag-and-drop changes.
• Central client management: Maintain detailed customer records, contact details, notes, account information, sales history and complete event history, with mailing list functions for targeted communication.
• Group and guest coordination: Manage multi-day and multi-room groups, consolidate invoices, record group deposits and organize guest lists, table assignments and individual requirements.
• Recipe and production control: In the GP Edition, create detailed recipes, recalculate recipe costs when ingredient prices change, scale recipes by serving quantity and generate ingredient requirements and shopping lists from booked orders.
• Event bar management: Track bar inventory, consumption and costs, calculate host charges and include bar costs in event costing and invoicing.
• Integrated billing and receivables: Create invoices, record deposits and credits, review account balances, print client statements and generate aged receivables reports with user-defined aging periods.
• Flexible reporting: Produce event, production, sales, cost, client, invoice and receivables reports. Reports can be customized, previewed and exported to several common file formats.
• Pricing and profitability insight: Work with multiple price lists, discounts and sales categories while reviewing anticipated sales, sales and cost breakdowns, product preferences and profitability information.
• Controlled user access: The GP Edition supports a shared database for concurrent users, while configurable security rights can restrict users to read-only, read/write or full access in specific areas.

Why choose BANCO?

BANCO is especially useful for catering businesses that want operational detail without separating event sales, room planning, kitchen requirements and receivables into disconnected tools. By linking customer history, event specifications, costing, production data and financial information, the system gives staff a consistent view of each event and helps reduce manual recalculation. Reusing past events can also speed up repeat business while allowing current prices to be applied.

For organizations with complex banquet or catering workflows, BANCO provides a practical foundation for improving organization, maintaining consistent event documentation and gaining clearer visibility into costs and revenue. Contact the BANCO provider to discuss which edition best matches your operation, user count and requirements for room management, recipe costing and event production.