Document Holder
File Management: Keep digital files, documents, and workflows under control.Updated on 27. Oct 2026 by Ladewig GmbH
Aktenplatz is a document management system (DMS) for companies and organizations that want to manage their documents, files, and workflows in one central location. The software combines digital file management with task management, document archiving, and team collaboration. Instead of searching for information in various folders, email inboxes, and applications, you can find the relevant documents directly within the respective case.
The digital file is at the heart of the system. It contains not only documents but also notes, contacts, emails, appointments, tasks, and the file’s processing history to date. Files can be linked to one another and organized into projects. For day-to-day work, features include a table view, a calendar view, and a Kanban board. This helps you maintain an overview even when you have numerous active cases.
Aktenplatz goes beyond simple file storage. Tasks are created directly within the relevant process and assigned to responsible parties. Templates and automation rules can be used to prepare recurring steps. This is helpful, for example, when incoming invoices need to be reviewed, contracts need to be approved, or documents need to be compiled for a customer order.
Document editing is also integrated into the work environment. Files can be uploaded, organized, versioned, and viewed in the browser. For PDF documents, annotation and stamping functions are available, among other features. Changes are logged, while roles and permissions determine who is allowed to read or edit specific information.
Aktenplatz is offered by default as a cloud solution hosted in German data centers. For organizations with their own infrastructure requirements, dedicated hosting and operation in their own data center are also possible. The software thus supports a variety of requirements for data storage and IT operations.
The vendor places particular emphasis on data protection, traceable changes, and support for GoBD-compliant documentation and archiving processes. Features such as access controls, two-factor authentication, and audit logs help ensure the controlled management of business information.
Implementing a document management system often involves more than just the technical setup. Existing filing structures must be reviewed, documents migrated, and responsibilities defined. Upon request, the provider assists with analyzing existing processes, setting up the file structure, data migration, and training your employees.
Whether you want to start by digitizing a single department or set up a centralized document management system for multiple locations, Aktenplatz can be adapted to different organizational structures. During a personalized product demonstration, you can discuss your requirements and see how Aktenplatz can map out your document management and related workflows.
Discover our solution with a personalised product demonstration and explore its key features and potential applications. To help you get started, we also offer a supported Starter Package for a one-off fee of €299.
The Professional plan costs €360 per user per year, and includes support for up to 25 users and 500 GB of storage. For larger organisations, we offer tailored Enterprise solutions, with pricing and features adapted to your specific requirements.
Please get in touch to arrange a personalised product demonstration or to find out more about our pricing plans and Starter Package.
