Software > IT projects > Wood construction company seeks invoicing software for custom quotes and outgoing invoices

Wood construction company seeks invoicing software for custom quotes and outgoing invoices

IT project from: sales and installation company in the wood construction industry (Germany)Project no. 26/3561, until: 24. Jun. 2026
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Mr. Dipl.-Ing. Olaf Kram
olaf.kram@softguide.de

We are a timber construction company based in northern Germany and are looking for software to manage our outgoing invoices. We would like to verify in advance whether your system fits our workflow. We build and sell custom-designed residential and garden structures, pavilions, and carports, and therefore do not work with fixed standard items, but primarily with freely defined text-based line items. Our quotes, order confirmations, and invoices often have highly customized content and change regularly throughout the course of a project. Our primary focus is on creatingoutgoing invoices. Quote entry and order confirmation are a plus but not strictly required.

The following questions (requirements) are particularly important to us:

  • Can partial payment invoices be created independently of previously created quotes?
    • We are currently still evaluating whether we will also create our quotes and order confirmations using a program in the future. If we do not do so, it is important for us to be able to create invoices even without a quote previously created in the system.
  • Can partial payment invoices be created without a prior quote to which they refer?
  • Simply create a partial payment invoice and enter free text?
    • Since our item descriptions are sometimes very long and contain detailed product and execution descriptions, clear editing is crucial for us.
  • Is it possible to enlarge the input field for item texts during data entry so that longer texts can be edited without having to do so line by line?
  • Can quotes, order confirmations, and, if necessary, delivery notes also be created?
  • Can custom item texts from MS Word be copied into invoices and, if necessary, quotes and order confirmations?
  • Can items be added, modified, or removed during the construction process?
  • Creation of final invoices
  • On-premises or cloud-based
  • Support for mobile devices is not mandatory
  • Migration of (master) data to the new software

Two to five software workstations are required. The system runs on MS Windows.

The software should have the following functions.

Necessary:
Optional:
Future:

Based on the specific requirements, the following solutions can be considered:

Software / Company Functions Customizing OS
brixxbox 20 / 20
 
 
 
 
 
 
 
 
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Project statistics (State 27.03.2026) Quantity
Selected solutions from our thematically relevant pool (2,183) 38
Solutions with high relevance according to corresponding feedback 16
Communication between SoftGuide and providers (emails, telephone) 82