Offboarding

What is meant by Offboarding?

The term "offboarding" refers to the structured and standardized process that occurs when an employee leaves a company. Offboarding includes administrative, legal, and organizational measures to ensure a smooth transition, protect company resources, and facilitate knowledge transfer. Efficient offboarding serves both the company's security and creates a positive departure experience for the employee.

Typical Software Functions in the Area of "Offboarding":

• Access Rights Revocation: Automatic deactivation of user accounts and removal of all access rights.
• Company Asset Return: Tracking and managing the return of laptops, phones, access cards, and other devices.
• Knowledge Transfer: Documenting and transferring projects, tasks, and contacts to remaining team members.
• Exit Interviews: Supporting the scheduling and conducting of feedback discussions.
• Compliance Management: Ensuring compliance with legal and regulatory requirements, such as data protection regulations.
• Data Archiving: Securing and archiving important employee data, such as emails or files.
• Reporting: Generating reports on completed offboarding processes to optimize future workflows.

Examples of "Offboarding":

• An employee leaves the company, and their access rights to internal systems are automatically revoked.
• The return of a laptop and access card is digitally logged.
• A team member takes over the tasks of a departing employee, supported by clear handover documents.
• A feedback discussion is organized to understand the reasons for leaving and identify areas for improvement.
• All personal data of the employee is deleted or archived in compliance with data protection laws.