The term "hot desking" refers to a flexible workspace concept where employees do not have assigned desks but instead book or use available workstations as needed. The aim is to optimize office space usage, reduce costs, and support modern hybrid working models. Hot desking is commonly used in organizations with mobile teams or part-time office presence.
Desk Reservation: Booking available desks or work zones via an app or web portal.
Real-Time Occupancy Display: Visualization of available and occupied desks in real time, often integrated with floor plans.
Check-in/Check-out Functionality: Manual or automatic check-in via RFID, QR codes, or mobile devices.
Calendar Integration: Integration with tools like Outlook or Google Calendar to plan and sync bookings with meetings.
Zone and Area Management: Administration of various workspace types (e.g., focus zones, team areas, meeting rooms).
Usage Analytics & Utilization Reports: Analysis of desk occupancy to optimize space utilization and support facility management decisions.
User Roles and Permission Management: Configurable access rights for employees, teams, or departments.
Mobile App Support: Booking and managing workstations via mobile devices.
An international consulting firm allows employees to book desks via an app before coming to the office.
A company with hybrid work models analyzes desk usage to reduce unused office space.
An organization ensures that teams can sit together by configuring group access to certain zones.
In an open-plan office, employees view a live map to see which desks are free or occupied.
An employee checks in via a QR code at the desk to confirm or release their reservation.