Software > Project Management > Project time recording > Xpert-Timer


Die perfekte Projektzeiterfassung für Teams. Projektcontrolling leicht gemacht.

Version:  9

Compatible with

Project time recording not only for engineering offices

Xpert-Timer has established itself on the market over 16 years. Mainly engineering offices rely on the project time recording, but also many other industries, such as restaurateurs, consultants or service providers who calculate and bill on an hourly basis, use the software successfully.

The project time tracking can be installed in the company, or in the single user version also hosted for you by Xpert-Timer Software. To do so, please send a request to the manufacturer. 

In recent interviews with users, it was found that the main function of Xpert-Timer in companies is internal activity recording for future costing of projects. This is directly followed by the billing of services and the billing of activities planned in addition to the original projects. 

The acceptance of the software is high among the employees and the training period is very short. The project structure for recording project times is usually specified by the project manager, so employees simply select the project and start it in terms of time.

The recording levels in Xpert-Timer can be represented as follows:

  • Customer
  • Main project
  • Subproject
  • Task

While tasks are handled by individual employees, teams of employees can post to sub-projects or even main projects simultaneously.

The floating timeline saves space

The floating timeline on the desktop simplifies the recording of project times immensely. The colored, approx. 25 pixel high bar at the top of the screen not only shows the currently running project, but also offers the possibility to choose from several totals in the display and conveniently switch to another project. To record the project times you basically only need this bar.

Data storage / License

All recorded data of the project time recording remain in your company. A web solution or cloud storage is also possible, but must be requested from the provider. The software can also be used in a private cloud. This means that all recorded data remains in your company and is not stored on external servers. When you purchase Xpert-Timer, you receive a perpetual license for the purchased version. 

Included modules

In the simplest version, Xpert-Timer includes the modules "Project time recording", "Activity recording", "Task list", "History entries", "Customer management", "Reminders", "Price lists", "Booking archives" and the "Evaluation". This means that many requirements for time recording in the company can already be mapped. In the configuration of the project time recording, you can switch off the modules that are not required, so that the interface of the software remains slim.

The included customer management can be used as a small CRM system. Phone calls with customers can be documented by notes, customers can be categorized and also customer satisfaction can be recorded. Each employee has access to the entries of colleagues.

The task list integrated in the project time recording helps to organize and structure the daily workflow. Tasks can be created for the employee himself or for colleagues and can be given different task statuses. Each task can be timed by start/stop button and is always related to a project/order of the project time recording. Numerous filters and grouping options of the recorded data are available for evaluation and controlling. The data can be retrieved via REST interface, or simply exported via .csv. A traditional .dll interface is also available.

Project time tracking for Android

Xpert-Timer is also available for Android devices in the Google Play Store under "Xpert-Timer Mobile". The Android app can be used independently from Xpert-Timer for Windows or the data can be exchanged with the central Windows database via the additional module "Synchronization". This makes it possible for employees to record project times on the go and synchronize them with the database in the company at the touch of a button.

Xpert-Timer in the Cloud

If you work decentrally or have employees in a home office, you can use the Xpert-Timer Web variant for the browser. This allows you to conveniently record project times. The application, installed as a PWA (Progressive Web App), is clearly laid out and recording times is very easy for the user. The recorded data remains stored in your company. 

Further details

Further details on the individual modules can be found on the website

1:n reports
1D barcodes
2D and 3D PDF files
2D barcode scaling
2D barcodes
2D import
4-state barcodes
Collection slips
Accounting of different time models
Absence management
Ad hoc reports
Ad-hoc report
Address and contact lists
Address coding
Address Books
Address duplicates
Address merging
Address import
Address synchronization and matching
Address management
Analysis and evaluation
Call limits
Call recording
Caller ID logging
Caller profiling
Call history
Call button selection menus
Call monitoring
Call tracking
Call distribution
Cover letter, advertising
Contact persons
API interfaces
Application Integration
Working time triggers
Working hours, absences
Working time recording
Working time calculation
Working time corrections
Working time models
Working time management
Archiving, paper documents, scanning
Article, customer and invoice numbers
Article barcodes
Article hit and rivet lists
Article import interfaces
Article analysis
Article hit list
Task management
Order and project times
order-related personnel time recording (PZE)
Order production list
Effort estimation
Output formats
Autofax function
Automatic recognition (scanner)
Automated messages
Automated import
Barcode, RFID
Barcode functions
Barcode scanner
Barcode scaling
Barcode support
Barcode printing
Barcode recognition
Barcode generation
Barcode size
Barcode height
Process barcodes
Save barcodes
Barcodes series
Assembly creation
data aquisition
Processing of order production lists
Processing times
Requirement lists
Document entry
Document entry mask
Lighting calculation
User and time stamp
User desktops
User management
Reports and evaluations
Report generator
Report generation
Report management
Stock lists
operational key figures
Company audit
Transaction data
Receipt printing
BPEL interface
BPMN 2.0 interface
Stationery functions
Booking of working times
Posting list
Business Charts
CAD import
CAD interfaces
CAM interfaces
Checklist creation
Cockpit functions
Composite barcodes
Computer Telephony Integration (CTI)
Controlling functions
CRM customer data reconciliation
Display of personnel attendance overviews
Data warehouse
File import
Data coding
Data exchange
Data analysis
Database interfaces
Data export
Data import
Data integration
Data interfaces
Data synchronization
Datev export
Datev interfaces
Cover sheet function
DEÜV notifications
Dialog acquisition mask
Digital call forwarding
Direct phone dialing
Document migration
Document input
Document graphics
Print workflow
Print archive
Bundle print jobs
Printing separations
Printer driver
printer monitoring
Print function
Print functions Preview
Print templates
Duplicate functions
DXF and DWG import
E-mail interfaces
EAN label printing
Real-time evaluations
EDI converter
EDI Viewer
input and output data
Input technologies
Input window
Incoming channels
Income and expenditure history
Event logs
Reminder and escalation functions
ERP interfaces
Extension options (plugins etc.)
Label printing
Excel export
Excel import
Excel interface
Export employee master data
Export initial sample inspection report
Export formats
Export functions
Export interfaces
F15Z interface
Car pooling
Color management
Color separation
Fax and voice messages
Absenteeism statistics
Holiday management
Vacation detour
Remote configuration
FiBu-KoRe integration #help
FiBu interfaces
File scan services
Financial reporting
Financial accounting interfaces
Financial ratios
Fingerprint reader
FMEA data
Form and document processing
Management cockpit
Salary statements
Geodata import
Annual reports
Business hours feature
call displays
separate evaluation
GIS interfaces
Google Maps integration
Graphics in documents
Graphic formats
Graphic import/export
graphs and tables
Large address quantities
Budget monitoring lists
HR Management
IFC interface
Import and export times
Import of bank statements
Import of documents
Import formats
Import functions
Import interfaces for bills of quantities
Information management
Internal interfaces
Integration of the control level
Integration of office systems
Integration Management
Integrated asset accounting
Internet telephony
Inventory stickers
Inventory label printing
Inventory lists
IP exchange detection
IP video phones
ITSG certification
Calculation of cost prices
Capacity evaluations
Kardex interface
Map printing
Cashier financial reports
Cash register reports
Catalog exchange formats
Key figure reports
Client management
Component monitoring
conference call
Contact persons
Converter management
Correction functions
Cost and revenue lists
Cost and budget control
Cost analysis and budget control
Cost recording
Cost determination
Cost management
Cost estimation
Cost overviews
cost tracking
Credit card import
Customer and item data
Customer accounts
Customer evaluations
Customer data
Customer data import
Customer service history
Customer display
Customer frontend and backend
Customer groups
Customer accounts
Customer account overview
Customer portal
Customer registration option
Customer management
Course data import
scrolling texts
LDAP connection
Learning steps
Delivery addresses
Delivery addresses
Supplier access
Supplier dashboards
Lista interfaces
list printing
Mail-In/Scan-In function
Mailbox functions
Mailing lists
Mailing functions
Management Cockpit
Management evaluations
Mass import client
Measures export and import
Multiple voice channels
Multilingual document output
Reporting to employers' liability insurance associations
Import of measured values
Metadata Management
DTMF numbers
Middleware (MOM)
Migration of addresses
MiLoG-compliant output
Minimum working time and daily target
Mobile time recording
Mobile receipt printing
Mobile scanner
Modeling environment
Module size
Monthly tickets
monitoring functions
MS Exchange interface
MS Excel interface
MS Office integration
Multichannel functionality
Multi-project controlling
Message and menu control
NC / CNC - connection
Network statistics and reporting
Interface customization
Object Request Broker (ORB)
OEE Dashboard
Offline time recording
OFTP2 support
Online performance monitoring
Online banking
replicating folders
Outlook integration
Output file formats
Paternoster interfaces
Break detection
Break times
PDF Creation Printer
Performance Management
Personnel development
Personnel cost planning
Personnel management
Plot jobs
PMS interface
PPS function integration
PPS interfaces
Price list and currency wizards
Price tag printing
Pro forma invoices and credit notes
Project workflow
Project evaluations
Project budgeting
Project controlling
Project invoicing
Project costing
Project planning
Project statistics
Project time recording
Logging of telephone calls
Process interface
Process monitoring
Inspection data acquisition
Test result display
Inspection equipment monitoring
Check digit calculation
PST files
Pulse capture
Point motions
QDX interface
Receipt printing
Raster graphics as PDF
Smoking break problem
raw RAW
Invoices and delivery notes
Invoice printing
Remote Procedure Call
Remote system control
Reporting functions
Resource overview
resource monitoring
RFID label printing
Risk cockpit
Risk priority number rankings (RPN)
Role-based reporting
Room Report
Backorder lists
caller ID suppression
Collective editing
SAP interface
Scan client
Shift histories and production reports
Fast entry mask
Financial accounting interface
Interface for printers
Interface to Adobe InDesign
Interfaces for employees and visitors
Interfaces and key figure templates
Interfaces to operational data
Interfaces to accounting
Interfaces to payroll accounting programs
Interfaces to TAPI/SIP
Interfaces to invoicing
Interface measuring machines
Service field service
Service report
social media channels
Software interfaces
Software integration
Locking of form fields
Voice mailboxes
Master data management
Master data interface
Standard evaluations
Standard entry documents
Standard interfaces
Stacking interfaces (Bufü)
Batch processing
Status monitoring
Job descriptions
Tax consultant interface
Malfunction log
Bill of material explosion
Parts list management
Hourly rate management
Search query reports
Totals and balances
Symbol libraries
Symbols and special characters
Synchronization functions
System integration
System components
Telephone interfaces
telephone system
Phone recording functions
Phone logs
Telephone management
Test functions
Text Recognition (OCR)
Text recognition results
Ticket processing
To-do lists
Transaction standards
Transaction processing
TWAIN interface
Overtime calculations
Monitoring of workflows
Call redirection
Sales lists
Unformatted notes
Signature lists
Leave requests and approvals
Vacation management
Variable support
VDA 4905 (delivery call-off)
Vector graphics as PDF
Deformation plots
Sales opportunity management
missed calls
different printing systems
Different dialing modes
Insurance lists
Distribution of reports
Directory comparison
Voice over IP (VoIP)
Completeness control
Preprints and version management
preview and duplex printing
Weighing systems
Warnings for planning inconsistencies
Queue management
Music on hold
wav files
WaWi interfaces
Web to print
Web service integration
Web client for printing
Call forwarding
Recurring payments
Word interface
XML interface
XML support
Count list printing
Payment methods
Time accounting rules
Time bookings
Time recording interfaces
Central address management
access controls
mailing addresses
Target groups:

Xpert-Timer is perfect for all businesses. From startups to global players. You can configure the software to your needs. 

from 220.15 EUR (185.00 EUR plus 19% VAT) per client
105.91 EUR (89.00 EUR plus 19% VAT) once
Contact information:
Frau Daniela Schälchli
Marketing & Support
+49 (0)821 2071 2571
Links and contact:
Video appointment
Online demonstration
request meeting