Viberent
Cloud rental software for inventory, bookings, service and invoicing.Updated on 27. Oct 2026 by SoftGuide
Run your hire business with less paperwork and double handling. Manage inventory, quotes, rentals, deliveries and invoicing in one connected platform, with integration to accounting, CRM system and other systems to simplify your rental workflow end-to-end.
Running a rental business means keeping track of equipment, customers, bookings, deliveries and invoices—all at the same time.
Viberent brings these daily tasks together so your office, warehouse and delivery teams can work from the same information. From the first enquiry to the final return, keep your rentals organised and your customers informed.
Whether you hire out machinery, event equipment, furniture or specialist assets, Viberent helps you stay in control as your business grows.
Reduce duplicate data entry by connecting Viberent with your accounting system such as Xero, QuickBooks Online, MYOB and other systems.
Load key information from your accounting system into Viberent, including customer details, account codes, tax codes and payment terms. Create your rental invoices in Viberent and post them to the accounting system without re-entering the same invoice details.
Keep your day-to-day rental work in Viberent while continuing to manage your accounts in your accounting system.
See what equipment is available, booked or out on hire for the dates your customer needs.
Manage bulk quantities, individually serialised assets, kits and packages across multiple locations. Keep item photos, condition details and rental history together so your team can find the information they need.
Prepare professional quotes and send them directly to your customers. Customers can review your proposal, accept your terms and sign online.
Convert accepted quotes into rentals without starting again, helping your team spend less time on paperwork and more time serving customers.
Manage short-term bookings, long-term hires, extensions and partial returns in one system.
Use recurring invoicing for ongoing rentals to reduce repetitive billing work and keep track of equipment that remains on hire.
Use rental calendars and planning tools to see upcoming work and coordinate trucks, crews and equipment movements.
Keep track of jobs as equipment is picked, loaded, delivered and returned, giving your team a clearer view of what needs to happen next.
Use the Viberent mobile app to access rental information wherever the work happens.
Manage picking, deliveries and returns, capture equipment photos, collect customer signatures and record job notes. Give your office team visibility of completed work without relying on separate paperwork.
Schedule equipment servicing and keep maintenance history in one place.
Record service work, costs and equipment readings, with mobile access for staff carrying out maintenance in the field.
Make it easier for customers to browse your equipment and place rental orders online.
Connect Viberent with your existing website to bring online enquiries and orders into your rental workflow.
Use Viberent’s AI assistance to find answers in the knowledge base by asking questions in everyday language.
You can also use plain-English requests to check equipment availability and create quotes and rentals, helping your team get everyday work underway.
Access reports covering rental revenue, equipment utilisation, customer activity and inventory performance.
See which items are earning their keep and where there may be opportunities to improve equipment use.
Viberent supports businesses across:
Get help with setting up Viberent, importing your inventory and learning the workflows your team will use each day.
With an Australian-based business and ongoing support, you have someone to contact when you need assistance.
Bring your inventory, rentals, team and invoicing together—and reduce double handling between your hire operations and your office accounting, CRM and other systems.
