TOPIX Rental Software

TOPIX Rental Software for Greater Returns on Your Rental Fleet

TOPIX Rental Software is an integrated, all-in-one platform for commercial rental and hire businesses. The solution combines industry-specific rental management with ERP, CRM, inventory and materials management, financial accounting, document management, and controlling—as well as other areas such as human resources and project management, if desired. This allows you to work with a single database and organize central processes—from the initial customer contact through quotes, scheduling, and orders all the way to billing—without any data silos.

At the heart of the system is the graphical scheduling feature. It clearly displays equipment, resources, availability, planned bookings, maintenance, and deadlines in an interactive calendar. Bookings and reservations can be adjusted via drag-and-drop. Conflicts such as double bookings or missing resources become visible as early as the planning stage. This allows you to accommodate last-minute changes more quickly and specifically improve the utilization of your machinery and equipment fleet.

Manage Rental Processes End-to-End

TOPIX helps you process inquiries in a structured manner and retrieve the necessary information directly from the system. Quotes can be converted into orders and subsequently into invoices. Custom rental terms, durations, tiered pricing, customer-specific prices, and limited-time promotional rates can all be accommodated. A machine file is available for each piece of equipment, where technical data, inspections, maintenance, and other information can be centrally documented.

Service and workshop operations can also be integrated into the workflows. Service orders, repairs, maintenance, malfunctions, or complaints can be recorded and tracked in the system. Mobile access via an app enables employees to access equipment, customer, appointment, project, and service data even while on the go. This allows you to connect scheduling, field service, the workshop, and administration on a shared information platform.

Highlights and Key Features

• Graphical scheduling with calendar view for equipment, resources, and bookings
• Availability check to prevent overlaps and double bookings
• Drag-and-drop functionality for quickly modifying bookings and reservations
• Equipment file with centralized device information as well as maintenance and repair history
• CRM for customers, contacts, inquiries, communication, and sales opportunities
• End-to-end order processing from quote through order and delivery note to invoice
• Flexible pricing structures with tiered pricing, customer-specific prices, and validity periods
• Inventory and materials management for managing items, stock, and resources
• Workshop and service processes for maintenance, repairs, malfunctions, and tickets
• Integrated financial accounting with open items, dunning, payment transactions
• Reports, key metrics, dashboards, and BI integration for analysis and controlling
• Mobile access via apps for iOS and Android
• Available in the cloud or as an on-premises solution
• Billing accurate to a fixed cut-off date, as well as recurring billing
• Route and job planning, plus digital handover and return reports via the nexcore integration

Your benefits in day-to-day rental operations

Because the functional areas are closely interlinked, information doesn't need to be maintained across several separate systems. Customer, order, equipment, financial and service data are all available centrally and can be reused in downstream processes. This reduces manual data entry, creates transparency and makes it easier for sales, scheduling, the workshop, accounting and management to work together.

TOPIX Rental Software is particularly well suited to businesses renting out construction machinery, construction equipment, access platforms, height access technology, plant, technical equipment or other capital goods in the B2B sector. The solution can be tailored modularly to different requirements and supports smaller as well as medium-sized organisations. If you want to digitalise your rental processes, make better use of your resources and bring your business areas together in one shared solution, you can put TOPIX to the test against your specific requirements as part of a personal consultation or product demonstration.