Total Party Planner
All-in-one catering software for events, menus, teams and payments.Updated on 15. Sep 2026 by SoftGuide
Total Party Planner, often abbreviated as TPP, is a cloud-based catering management platform designed to bring the sales, planning, operational and financial sides of a catering business into one connected system. Instead of coordinating events through separate spreadsheets, email threads and paper documents, teams can manage client information, event details, menus, staffing, proposals, invoices, payments and back-of-house preparation from a central workspace. The software is built specifically around catering workflows and can support businesses ranging from smaller caterers to larger organizations handling a high volume of events.
TPP helps teams manage the complete process from the first inquiry through event execution and final payment. Sales staff can capture leads, maintain contact and client information, organize communications and move opportunities through a structured CRM workflow. Event planners can create custom events, work with calendars, manage banquet and event details, prepare proposals and contracts, and collect electronic signatures. Operational teams can work with menus, recipes, equipment, packing information and event documents so that everyone has access to current information.
By centralizing information, Total Party Planner can reduce duplicate data entry, improve communication between sales, kitchen, staffing and accounting teams, and help minimize errors caused by outdated event information. Real-time access to event details also makes it easier for mobile and on-site teams to stay aligned when guest counts, menus or schedules change.
The costing and reporting functions are particularly useful for businesses that want to understand margins before and after an event. Menu and recipe costing, labor information, payment tracking and profit analysis provide a clearer basis for pricing and operational decisions. At the same time, client-facing tools such as branded proposals, digital signatures, online ordering and payment links can make the buying process more convenient and professional.
Total Party Planner is well suited to catering companies that want a purpose-built platform rather than a collection of generic tools. Organizations interested in improving event organization, sales visibility, back-of-house coordination and profitability can contact the provider to discuss the appropriate subscription level, add-ons, integrations and onboarding options for their operation.
United States