We are looking for intranet software for our city administration employees with the following requirements:
Basic functions (must)
- Model workflows and map them at least as internal application management
- News (“bulletin board”)
- Dynamic assignment of rights per user
- Mobile/external access
- Layout customizable according to corporate design
- Collaboration platform (project work, participation procedures)
- Extranet extension possible
- Intelligent full-text search
- Single sign-on (SSO)
- User mailbox (PN)
- Intranet app or responsive design
- Event calendar or Outlook calendar integration of a central calendar
Optional functions (can)
- On-premise
- eLearning
- Central image gallery including copyright information
- Resource management
- Project management tools
- Integration of other specialist procedures in the dashboard (time recording for arrivals/departures, BI finances, Outlook [emails, appointments, tasks])
- Workflow management (creation of workflows, processing of workflows via the intranet, e.g., complaint management)
- Integration of media sites (RP-Online) with login function to display or link to press releases on the intranet
- Wiki/knowledge database or interface to knowledge database systems
Content to be displayed
- Internal service directory with links to organizational units and positions (and position holders)
- Display for cross-departmental areas (staff council, equality, etc.)
- My job / My data
- Regulations and document directory
- Dynamic organizational display (by department, task, or person)
Handling
- Simple/intuitive content creation (no technical expertise required)
- Customizable dashboard
- Full access even if only a smartphone is available
Interfaces
- Integration layer Governikus; Docker technology
- LiquidFiles
- Form Solutions
- Organizational database
- Document management Codia D3
- Active Directory
- Outlook Exchange
Municipal references or references from federal and state authorities are also desirable.
Approximately 500-700 software workstations are planned.