The term "viewing report" or "inspection record" refers to the structured documentation of a site visit, property viewing, asset inspection, facility walk-through, or similar appointment. It records relevant observations, conditions, defects, photos, participants, dates, and any agreements or follow-up actions. Software functions in this area help organizations document inspections transparently, manage information consistently, and support efficient follow-up processes.
Digital Report Creation: Creating structured viewing or inspection reports directly on a computer, tablet, or smartphone.
Recording Object and Contact Data: Capturing relevant information about the property, asset, customer, owner, contact person, and appointment.
Checklist Functionality: Using predefined or customizable checklists to ensure that all important points are reviewed systematically.
Photo and File Attachments: Adding images, documents, floor plans, or other supporting evidence to the report.
Defect and Condition Documentation: Recording damages, condition details, special features, equipment, or unresolved issues.
Notes and Comments: Entering free-text notes for individual observations, questions, or internal remarks.
Digital Signature Function: Confirming the report electronically by involved parties, such as clients, owners, tenants, inspectors, or employees.
PDF Export and Distribution: Generating the inspection record as a PDF and sending it directly by email.
Task and Follow-up Management: Creating follow-up tasks, reminders, or appointments based on the documented results.
Archiving and Tracking: Storing reports in the system to make inspections traceable and available for later review.
A real estate agent documents questions, comments, and buyer interest during a property viewing.
A property management company records defects in a building during a site inspection and adds photos as evidence.
A facility management provider documents the condition of technical equipment during a routine inspection.
An expert assessor records damages, conditions, and specific characteristics of a building during an evaluation.
A company creates a PDF report after a site visit and derives internal follow-up tasks from the documented findings.