The term “GDPR training” refers to the planning, delivery, and documentation of data protection training in accordance with the General Data Protection Regulation (GDPR). The goal is to raise employee awareness for compliant handling of personal data, reduce risks such as data breaches, and support verifiable adherence to internal data protection policies and legal requirements.
E-Learning Modules & Learning Content: Providing interactive courses (e.g., GDPR fundamentals, handling data subject requests, data breaches).
Target Group and Role Management: Assigning training based on department, role, or risk profile (e.g., HR, sales, IT, managers).
Automated Invitations & Reminders: Sending training invitations, deadlines, and reminders via email or in-app notifications.
Knowledge Checks (Tests/Quizzes): Learning assessments with question pools, minimum scores, and optional retakes.
Attendance and Proof Documentation: Recording completion status, timestamps, and certificates as compliance evidence.
Certificate Management: Automatically generating and managing certificates and validity periods.
Training Scheduling & Live Sessions: Organizing in-person or live online training, including scheduling and participant lists.
Reporting & Audit Reports: Analytics on completion rates, outstanding training, risk areas, and audit-ready reports.
Content Updates & Versioning: Updating training materials when policies, processes, or requirements change.
Multilingual Support & Accessibility: Offering training in multiple languages and with supportive features (e.g., subtitles).
A company runs mandatory annual GDPR awareness training for all employees and documents completion.
New employees automatically receive onboarding data protection training including a quiz and certificate.
The HR department completes a dedicated course on handling applicant data and retention periods.
An IT team receives targeted training on reporting paths for data incidents and technical safeguards.
Before an audit, the data protection officer generates a report on training status, completion rates, and pending courses.