Software > Services > Seminar Management, Congress Management > simplyOrg
Software for the organization of seminars & events

simplyOrg

Software for the organization of seminars & events
 
 
 
 
 
 
 
 
Demo version

With simplyOrg event software, you manage all processes for organizing your events in a single software solution. Through central data access to current data and easy management of all planning tasks, the smooth running, high quality and cost efficiency of your events is guaranteed.

The integrated workflow management and the automation of recurring tasks and processes make your seminar management more efficient than ever before. The processing of tasks via checklists including dependencies, statuses and due dates ensures that you maintain your quality level towards customers, partners and authorities. Moreover, the seminar software is easy and intuitive to use. Thanks to customized functions, individual adaptations are possible. You can also set up the interfaces entirely according to your needs.

YOUR ADVANTAGES AT A GLANCE

  • All-in-one solution: Planning, preparation, application as well as evaluation and accounting of your events - all in one tool.
  • Clarity and transparency: All tasks and current status at a glance at all times
  • Time savings: Workflow management for automating recurring processes
  • Cost savings: Reduced use of resources through event software
  • Simplicity: Intuitively operable event management software
  • Flexibility: Functions and interfaces according to your needs

Whether used in a company or educational institute - simplyOrg offers an all-round package for the preparation, implementation and follow-up of your seminars and event series, whether in the form of face-to-face seminars, online training and e-learning. With the marketing tool, you can successfully advertise your offerings in a targeted manner. You can serve your customers conveniently and quickly.

SimplyOrg provides you with all the necessary tools, from a clear booking portal and the creation of certificates in participant management to invoicing with transfer to accounting. With the central software solution, you can not only standardize and accelerate your processes, but also design and evaluate them transparently. In this way, you not only have an overview of the success of the events themselves, but also of your profitability as a provider.

PLANNING IN THE TWINKLING OF AN EYE

  • Course program planning with just a few clicks thanks to copy templates directly in the seminar calendar
  • Simple and fast operation via drag & drop
  • Automatic check of resource availability, taking into account overlaps and blocking times
  • Filtering of past courses by success to reschedule the most successful seminars
  • Detailed cost planning and continuous budget monitoring
  • Data export of participant lists, plans, tasks, contracts and statistics

EFFICIENT PREPARATION

  • User-friendly data management of companies, participating persons, trainers and event locations in a central database
  • Duplicate check and address validation to ensure high data quality
  • Participant management incl. selection of target group per seminar according to specific characteristics and history
  • Storage of any number of additional information and documents on each contact
  • Automated requests to trainers, hotels and suppliers
  • Continuous control of budget and planning status

EFFECTIVE RECRUITMENT OF PARTICIPANTS

  • Online portal in corporate design
  • E-mail templates for sending invitations to potential participants or creating serial letters
  • Automated booking processes
  • Confirmation of registrations and cancellations
  • Administration of registrations and cancellations by the participants themselves
  • Communication with participants and trainers via the online portal
  • Social media connection (Facebook, X - Twitter, Xing, LinkedIn) to promote the seminars

PROFESSIONAL FOLLOW-UP

  • Automated creation and sending of invoices
  • Flexible connection to the accounting system
  • Consideration of discounts or special conditions for certain groups of participants
  • Certificates and certificates of participation easily created and sent out
  • Online questionnaires for participant feedback
  • Transparent reporting

SOFTWARE BENEFITS

  • Quick setup of the software
  • On-premises or cloud software
  • Standard interfaces to accounting systems, HR software, CRM, etc. (e.g. Datev, SAP, Sage, Salesforce)
  • Detailed roles/rights system
  • Multilingual user interface
  • Arbitrary scalability
  • ISO 9001-2015 certification

Interfaces:

DATEV
Google Spreadsheet
lexoffice
Rest API
Zapier

Target groups:

  • Educational institutions
  • Seminar and further education providers
  • Academies
  • Associations
  • Personnel and HR departments

References:

  • SVG Service und Vertrieb Süd GmbH
  • Somfy
  • Exina GmbH
  • trueprodigy GmbH
  • other (80+ companies)
Contact information:
Mr. Arno Bachhofer
Herr Arno Bachhofer
+4988414877611
+4915157116111
Links & Downloads:
Software exposé
request URL

Functions (excerpt) of simplyOrg:

Queries
Accounting functions
Rejection
Address management
Promotion price intervals
Alerts
Offers for employees
Quotation and order creation
Quotation generation
quotation management
Attendance management
Archiving
Article, customer and invoice numbers
Task management
Analysis
Automated price recommendations
Document overviews
Occupancy plan
Notification system
User management
Report management
Block and value allocation
Posting list
Booking segments
Budgeting
Cloud
Content-Management-System (CMS)
Controlling functions
Customizing
Dashboards
Data exchange
Data analysis
DATEV interfaces
Date annotation
Duty rosters
Digital Class Register
DMS
Documentation
Lecturer management
Print templates
E-Learning
E-mail attachments
E-mail notification
E-mail functions
E-mail invoice dispatch
Email resubmission
Outgoing payments
Electronic files
Energy control surcharges
Reminder functions
Event planning
Invoicing
Feedback processes
Form management
Training management
Graphics in documents
Graphics and logos
Graphical user interface
Graphical display forms
Basic price function
Group structures
Voucher function
Fee accounting
Calendar and appointment management
Calculation
Campaign management
Client management
Knowledgebase
communication
Contact management
Contact persons
Customer bonus system
Customer communication
Customer evaluations
Customer data
Customer history
Customer-specific prices and article texts
Customer accounts
Customer portal
Customer prices, sales discounts
Custom branding
Customer management
Course Tracking
Course booking
Offer courses online
Course statistics
Course participant and learning statistics
Course dates
Course management
Alloy surcharge
Certificates of achievement
Dunning
Mailing functions
Multitenancy
Marketing tools
Material management
Material control surcharges
Member administration
Newsletter
Notes
Online booking functions
PDF Creation Printer
Personnel data management
Personnel resource planning (PRP)
Cross-platform
Price-quantity scales
Pricing
Price groups
Price lists
Price management
Project Management
Logging
Quality management
Discount system
Discounts
Discount profiles
Room management
Invoices
Invoice items
Invoicing
Role Management
Rights management
Registration Management
Reservation management
Resource Management
Interfaces to operational data
Scrap surcharge
Student portal
Student administration
Training certificates
SCORM compliance
Seminar planning, seminar catalogs
Mail merge and mailing
Mail merge functions
Scalability
Social Media
Social media functions
Master data management
Statistics
Quotation price control
Structuring
Timetable management
Search
Search filter
Synchronization functions
Tariff classification
Certificates of attendance
Date-related price changes
Appointment calendar
Scheduling
Deadline overview
Test systems
To-do lists
Training management
Exercise leader management
Event information
Event calendar
Event Management
Keywording
Contract management
Management of attendance events
Video conferencing
Operations
Template management
Training management
Recyclables surcharges
Workflow management
Yield Management
Incoming payments
Payment methods
Certificate Management
Certification
Target group marketing
Admission management

Price

from 499.00
EUR
plus 19% VAT
monthly
incl. 3 event administrators

Get to know the software better! Request a video appointment for a personal presentation!

Technical specifications:

Web-based:
yes
SaaS, Cloud:
yes
On-premises (local installation):
no
Multi-user (network-compatible):
yes
Multi-client compatible:
yes
Maintenance:
included in price
Customizing:
possible for a fee
First installation (year):
2018
number of installations:
80
Manufacturer based in:
Germany
Training:
for a fee
Hotline:
on request
Installation support:
included in price
Documentation:
Manual, Online Help, Demo version, Technical documentation
Dialogue language(s):
English, German
System requirements:
Compatible operating systems (runs with):
Win 11
Win 10
Win 8
Win 7
Win Server
Mainframe based
Unix based
Linux based
Mac OS
Mobile OSs (supports):
iOS
Android
Old Compatible Operating Systems:
DOS
Win Vista
Win XP
Win 9x/ME
OS/2
Netware
Symbian
Blackberry
Win Phone / Mobile