Conlivo

What is Conlivo?

Conlivo is a specialized software solution for property management companies that want to generate heating cost statements independently, automatically, and in compliance with legal requirements. The solution is designed for property management companies that want to regain greater control over the billing process—which has often been outsourced in the past—by handling it in-house. From importing meter readings to integrating with ERP data and generating the final bill, Conlivo supports a clearly structured digital workflow.

The software helps you simplify billing processes, reduce wait times, and maintain control over data, quality, and communication. Relevant administrative data can be integrated from common ERP systems. Conlivo then automatically generates the heating cost statement and assists you in verifying the results through plausibility checks.

How Conlivo Works

Conlivo digitally maps the entire heating cost billing process—from data import to sending the final bill.

• Importing meter readings: Meter data can be automatically captured via interfaces.
• Connecting ERP data: Property, user, and cost data relevant to billing are imported from existing management systems.
• Generate bills: Heating cost bills are generated automatically in accordance with legal requirements.
• Verify results: Plausibility checks support quality control before the statements are sent out.
• Sending and archiving statements: The final statements can be made available digitally, sent, and archived in an audit-proof manner.

Data Integration and Interfaces

The software is designed to integrate with existing management systems and supports various methods of data import.

• Import of data records according to the bved standard.
• Integration with ERP systems such as DOMUS, Aareon, Impower, or easimo.
• Full integration into existing ERP processes to reduce manual import efforts.
• Import of remotely readable meter data via open interfaces.
• Alternative manual entry of meter readings as needed.

Benefits for Your Property Management

With Conlivo, you can significantly reduce the operational effort involved in heating cost billing. At the same time, you retain control over the process and create greater transparency for internal workflows as well as for communication with owners or tenants. The software is particularly beneficial for property management companies that want to reduce their reliance on traditional metering service providers and make the billing process economically transparent.

• Significant time savings when preparing heating cost statements.
• Faster delivery of completed bills.
• Better control over data quality, corrections, and approvals.
• Fewer follow-up inquiries thanks to traceable and transparent billing processes.
• Greater independence from traditional metering service providers.
• Potential for additional revenue through in-house billing services.

Highlights and Key Features

• Automated generation of heating cost statements in accordance with legal requirements.
• Import of meter readings from remotely readable meters or via manual entry.
• Integration with ERP systems and import of property data relevant to billing.
• Plausibility checks for quality control before sending out the billing statement.
• Digital and audit-proof distribution and archiving process.
• Transparent process management from meter readings to the final bill.
• Support with onboarding and the transition of existing processes.
• Processing of consumption data for heating and hot water.
• Interactive billing for greater transparency for owners and tenants.
• Digital archiving and documented processes.
• GDPR-compliant processing and storage of sensitive administrative data.

Who is Conlivo suitable for?

Conlivo is suitable for property management companies and real estate management firms that want to take greater control of heating cost billing, digitize these processes, and manage them cost-effectively. The solution is particularly relevant for management firms that oversee many properties, wish to reduce recurring coordination with metering service providers, or want to modernize existing billing processes.

• Condominium management companies that want to take greater control over generating their own heating cost statements.
• Property management companies with recurring reconciliation processes and a high volume of corrections.
• Management companies seeking to streamline their processes.
• Housing companies and property owners in need of digital heating cost billing.

Business Benefits

Conlivo not only replaces individual manual steps but also helps property management companies establish heating cost billing as a standalone, controllable process. Instead of being completely dependent on external service providers, property management companies can exercise greater control over data, quality assurance, and communication.

This results in organizational and economic advantages: bills can be generated faster, corrections made more promptly, and internal processes better documented. At the same time, handling heating cost billing in-house opens up the possibility of more cost-effectively managing billing services.

Data Security and Operations

Heating cost billing involves the processing of sensitive administrative, consumption, and user data. Conlivo therefore ensures data processing that complies with data protection regulations, as well as encrypted transmission and storage on German servers. The solution is provided as a SaaS or cloud application and can be used without any local installation.

Onboarding and Implementation

The implementation of Conlivo takes place in stages and is supported by the provider’s team. During this process, existing data sources, ERP systems, meter data, and ongoing processes are analyzed. 

Get started within a few weeks. The goal is to quickly enable property management companies to generate heating cost statements independently, digitally, and in a transparent manner.

Why Use Conlivo?

Conlivo offers property management companies a practical way to organize heating cost statements more efficiently. The solution combines automation, interoperability, and legally compliant billing in a specialized system. This allows you to provide statements faster, reduce inquiries, and make more targeted corrections.