We are a university in northern Germany and are looking for software to support our internal auditing work (audit management).
The software should meet the following requirements:
- Presentation and maintenance of a changing audit universe (organizational units and processes) and its risk assessment, determination of risk indicators
- Risk-oriented multi-year planning and creation of an annual audit plan
- Capacity planning for existing human resources and, if necessary, identification of additional requirements
- Process-driven audit execution and audit-proof document storage (document management and version control) for long-term reference and to build up a knowledge base
- Upload and download functions
- Managing templates, samples, and checklists for conducting audits in accordance with auditing standards
- Samples for automated creation of audit reports, including graphical evaluations
- Support for the use of your own report templates
- Use or adaptation of reports to the university's corporate design
- Report coordination with the audited organizational units (task and workflow management)
- Management reports
- Execution and documentation of a process-based follow-up, taking into account agreed deadlines (task and workflow management)
- Should offer functions that facilitate compliance with legal regulations and standards, including the ability to document and monitor compliance requirements
- Audit and approval workflows should be customizable so that specific requirements can be taken into account
- The integration of a data analytics tool would be desirable
The software is currently intended for use at two workstations in the internal audit department. If necessary, access should be granted to the university management (currently up to four people). In addition, a temporarily changing number of employees who need to be involved in the audit and follow-up process should be granted limited access. The system runs on MS Windows.