We are a food store (full range) currently being established and are looking for merchandise management/ERP software including cash register integration. Initially, we are looking for merchandise management features (which can be expanded later, e.g., for the online store).
The software should meet the following requirements:
- Customer management
- Invoicing
- Orders
- Invoices
- Vouchers
- Cancellations
- Article management
- Master data
- Name/designation
- EAN
- Quantity (unit)
- Weight – (gross vs. net/drained weight)
- Size/dimensions
- Packaging
- Nutritional values
- Allergens
- Ingredients
- Short texts, descriptions
- Images/graphics
- (Advertising) features such as vegetarian, vegan, organic
- Icon management
- Categories, subcategories + identifiers such as food, non-food – beverages – tea, coffee, soft drinks – nutritional products
- Article creation, reordering
- Prices / quantities
- Special offers, limited time offers (discounted prices?)
- Price changes, in advance if applicable
- Base price calculation (based on net weight?)
- KG goods – handling of goods to be weighed, scale connection
- Best before date / batch handling, if applicable: how?
- Deposit handling, how?
- Inventory management
- Minimum stock management
- Notification when stock falls below minimum level
- Order proposal
- Ordering from within the system
- Inventory support?
- Stock development, history
- Label printing for shelf labeling, with customizable layout?
- Supplier(s) (what can be recorded?), e.g.
- Master data
- Article assignment (can an article be assigned to multiple suppliers?)
- Conditions, transport (costs), delivery dates, minimum purchase
- Can orders be placed from within the system?
- Manufacturer (management)
- Organic/certificate management
- Expiration date (Note)
- Warehouse
- Goods receipt, comparison at goods receipt
- Comparison with order?
- Scanner-supported?
- How are discrepancies handled?
- POS
- Cash register connection (cash register hardware, such as cash drawer, display, receipt printer) + scale
- Are there any recommendations or prepared integrations for specific systems?
- For card and cash payments?
- Are additional software modules required for connection?
- Payment (card reader)
- Any? Or dependent on the POS system?
- Additional interfaces/connections
- For accounting, tax office – available or interface? To which software?
- DATEV interface? For which DATEV software?
- Documented API: is there an API that we could use for external control? If so, what? Everything? Or are there restrictions?
- If necessary, interface to existing member management and service planning software
- If necessary, interface to a payroll accounting service provider
- Would it be possible, for example, to create new items with all their properties and/or maintain items, e.g. by connecting to an external PIM?
- Create and/or maintain members? Or retrieve them?
- Is there any interface documentation?
- Are there import interfaces to article databases? Which ones?
- Import functions for wholesale lists or interfaces to wholesalers
- Can more be created? By us?
- Online shop connection – for later or in preparation
- Are there any prepared interfaces or connections?
- For which shops?
- Personnel and member management
- Discounts, refunds
- Personnel management
- Shift planning optional
- Scalable
- Cloud preferred over on-premises
Two to four software workstations are planned.