We are looking for a new human resources management system for our medical tourism conglomerate. First and foremost, we want to introduce a new payroll accounting program. However, in the course of introducing a digital personnel file, we are wondering whether we should also replace our time management and applicant management systems with a new complete system.
We have the following requirements for the software:
- General requirements:
- Concurrent user system
- Multi-client capable
- Windows-compatible
- Interface to financial accounting
- Interface to time management and applicant management, if a new overall system is not introduced
- Interface to MS Office
- Automated plausibility checks during data entry
- Automatic detection and correction of incorrect export files
- Automatic data backup
- Automatic updating in Active Directory
- Creation of integrated statistics using a proprietary query language (usable by inexperienced users) or directly via SQL tables or a supplied report generator
- Integration of statistical reports (e.g., State Statistical Office – hospital statistics, hospitality industry statistics, etc.)
- SQL access to the contents of the global data model via ODBC access is possible. Alternatively, an offline version of the database is available for ODBC queries, for example (configurable updates, e.g., overnight). All data (transaction data and master data) can be evaluated via Access/SQL/ODBC/Excel.
- Automatic appointment function, with email notification if necessary, desirable
- Functional requirements:
- Payroll accounting
- Payroll accounting
- Transmission of income tax to the tax office via ELSTER
- Social security notifications to health insurance companies
- Other notifications to health insurance companies or authorities
- Automatic payroll import and export
- Hospital statistics, earnings survey
- Management of performance-related pay data
- Simulation calculation
- In-house tariffs (collective agreements)
- Time management (optional)
- Time recording: Management of work performance, absences, vacation and sick days
- Personnel deployment planning (optional)
- Working time and duty scheduling
- Recording of temporary employment agencies as proof, e.g., for customs
- Travel expense accounting (optional)
- Recording, processing, accounting
- Event management (optional)
- Planning, support, and implementation of internal and external events (personnel development)
- Application management (optional)
- Support for job advertisements, applicant management, applicant assessment
- Personnel cost planning (optional)
- Annual forecast and budget planning
- Master data management
- Cross-client management
- Uniform and comprehensive use
- Digital personnel file (optional)
- The system should include a digital personnel file with all relevant parameters.
Approximately 10 software workstations are planned. If a complete system is introduced, additional access options for managers will be required.