The term “customizable data fields per contract type” refers to the capability within a software solution to define, adapt or add specific data fields according to the type of contract (e.g., lease agreement, service contract, license agreement). This ensures that relevant and type-specific information is collected accurately. The function supports better data quality, standardization, and efficient management of various contract types.
Contract-specific field definitions: Setting up individual fields depending on the contract type (e.g., “Start of tenancy” for lease contracts, “Number of licenses” for license agreements).
Custom field types: Use of different input formats such as text, number, date, dropdowns, or checkboxes.
Mandatory field configuration: Definition of required fields for specific contract types.
Field grouping and categorization: Structuring fields into logical categories (e.g., “Contract Duration,” “Costs,” “Termination Terms”).
Field definition version control: Logging of changes made to field definitions with the ability to trace back changes.
Role-based access control: Setting who is authorized to create, modify or delete custom fields.
Import/export functionality: Transferring defined fields into other systems or templates.
A real estate company defines fields such as “Living space (sqm),” “Base rent,” and “Additional costs” for lease agreements.
A software provider adds fields like “Module scope,” “Number of users,” and “Support level” for license agreements.
A service company records fields such as “Response time (SLA),” “On-site contact,” and “Maintenance interval” for maintenance contracts.
A corporation sets up fields like “Framework volume,” “Contract region,” and “Procurement contact” for framework agreements.
