We are a renowned research institution in southern Germany and are looking for a web tool for clear internal event planning.
The software should meet the following requirements:
- Calendar overview of all events
- Appointment management and planning
- Search option for events (by event name, event number, time period, department, organizer)
- Where all necessary details can be entered, especially travel expenses to be reimbursed to participants (currently, we always have to ask about taxis, airport transfers, etc.)
- Accessible guidelines (information) for organizers (travel expense reimbursement, amenities, gifts, things to keep in mind)
- Where you can upload all files and see everything at a glance (participant list with functions, checklist, notes, program)
- See the current status at a glance
- Reports
- Dashboards
- Optional instructor management
- A budget calculator would also be interesting, where you can see the costs at a glance – perhaps with evaluation options
- User and rights management
- Interface to MS Outlook desirable
- Modular structure desirable
Certificate management and invoicing are not essential.
Approximately 10 software workstations are planned. MS Windows systems will be used.