We, as the municipal administration of a medium-sized German city, are looking for procurement software. We want to use it at various locations, e.g., in the town hall, in schools, and at the fire department.
The software should meet the following requirements:
Required:
- Tenders
- Archiving
- Forecasting and planning
- Dashboards
- Budgeting
- Form requests
- Price inquiries
- Article cost prices
- Availability
- Registration and order form
- Minimum order quantity
- Order management
- Order and complaint management
- Order proposals and order processing
- Procurement controlling
- Order history
- Order management
- Multi-supplier catalog
- Approval workflow
- Procurement workflow
- Workflow management
- Form management
- Invoices
- Project cost centers
- Connection to a web shop
- Electronic files
- Product information
- RFQ (request for quotation)
- Catalog exchange formats
- Classification standards
- Email management
- Text modules
- Reports
- Statistics
- Import functions
- Export functions
- Search
- On-premises
Optional:
- Ordering
- Procurement types
- Order negotiation
- Financial accounting
- Contract management
- Fee management
- Project management
- Template management
- Client management
- Cost and performance accounting
- Inventory lists
- Audits
- Customer portal
- Supplier access
- Financial accounting interfaces
In the future:
- Geographical presentation
- Object management
Between 50 and 100 software workstations are planned. The system will run on MS Windows.