Event technology company seeks procurement or eProcurement

We are a company operating in the event technology industry (B2B). We are looking for a simple, compact procurement or eProcurement software solution on a temporary basis (approx. two years, until the introduction of our new company software) that focuses primarily on the actual purchasing process.

We have a central purchasing department and several locations in Germany and abroad. The locations send us their purchase requisitions (currently mainly via an internal eCommerce web shop connected to the software and partly by email and telephone). We fulfill these purchase requisitions partly from stock in up to five warehouses and partly via drop shipping orders. The software is to be used exclusively by employees in the purchasing department (two locations) and by one warehouse clerk per warehouse.

We currently work with an inventory management solution and a warehouse management system that basically meet our requirements. However, the software is very much geared towards selling items on Amazon, eBay, and our own web shop. We would like to look for something similar that places more emphasis on the purchasing process.

For us, the following are the minimum requirements for the software:

• Accept purchase requisitions from our various branches – for this we need a platform that our locations can use (web shop, form, etc.)
• Purchase requisitions (and orders) must also be possible with (one-time) free text items
• Evaluation of all orders and suppliers (including free text items) must be possible
• Handling the procurement process (request, order (drop shipping and stock levels), order monitoring)
• Storing quotes and order confirmations with the order
• Managing stock levels in multiple warehouses, generating order suggestions based on minimum stock levels
• Goods receipt and issue in the warehouses to fulfill the purchase requisitions
• Task management with assignment of orders to the person processing them
• Master data (items and suppliers) must be able to be inserted via import
• Local or web-based

Approximately 10 software workstations are planned. Work will be carried out in an MS Windows system environment.