Gap analysis

What is meant by Gap analysis?

Gap analysis is a strategic tool used to identify the discrepancy between the current state and the desired future state of an organization. The goal of gap analysis is to develop measures to close this gap and achieve the desired objectives. The method is commonly applied in business strategy, process optimization, and software implementation.

Typical software functions in the area of "Gap Analysis":

• Data Collection and Current State Analysis: Collection and documentation of current process and performance data.
• Target State Modeling: Definition and visualization of the desired future states to be achieved.
• Gap Identification: Automated detection and visualization of deviations between current and desired states.
• Prioritization: Evaluation and ranking of identified gaps based on urgency and impact.
• Action Planning: Assistance in developing measures to close the gaps.
• Tracking and Monitoring: Monitoring the progress of the measures being implemented.
• Reporting: Creation of detailed reports and visualizations for stakeholders.
• Integration with Other Systems: Linking to project management and ERP systems to seamlessly manage actions and progress.

Examples of "Gap Analysis":

• Identifying a gap between planned revenue targets and actual revenue achieved.
• Revealing missing training or competencies in the team to effectively use a new software tool.
• Analyzing security gaps in IT compared to industry-specific compliance requirements.
• Examining deviations in the supply chain, e.g., between planned and actual delivery times.
• Identifying missing features in an existing software solution compared to user requirements.
• Comparing the current market position of a company with the desired position in a growth strategy.