TOPIX Rental Software
TOPIX centrally manages leasing, scheduling, and billing.Updated on 11. Sep 2026 by TOPIX Business Software AG
TOPIX Rental Software is an integrated, all-in-one platform for commercial rental and hire businesses. The solution combines industry-specific rental management with ERP, CRM, inventory and materials management, financial accounting, document management, and controlling—as well as other areas such as human resources and project management, if desired. This allows you to work with a single database and organize central processes—from the initial customer contact through quotes, scheduling, and orders all the way to billing—without any data silos.
At the heart of the system is the graphical scheduling feature. It clearly displays equipment, resources, availability, planned bookings, maintenance, and deadlines in an interactive calendar. Bookings and reservations can be adjusted via drag-and-drop. Conflicts such as double bookings or missing resources become visible as early as the planning stage. This allows you to accommodate last-minute changes more quickly and specifically improve the utilization of your machinery and equipment fleet.
TOPIX helps you process inquiries in a structured manner and retrieve the necessary information directly from the system. Quotes can be converted into orders and subsequently into invoices. Custom rental terms, durations, tiered pricing, customer-specific prices, and limited-time promotional rates can all be accommodated. A machine file is available for each piece of equipment, where technical data, inspections, maintenance, and other information can be centrally documented.
Service and workshop operations can also be integrated into the workflows. Service orders, repairs, maintenance, malfunctions, or complaints can be recorded and tracked in the system. Mobile access via an app enables employees to access equipment, customer, appointment, project, and service data even while on the go. This allows you to connect scheduling, field service, the workshop, and administration on a shared information platform.
Because the functional areas are closely interlinked, information doesn't need to be maintained across several separate systems. Customer, order, equipment, financial and service data are all available centrally and can be reused in downstream processes. This reduces manual data entry, creates transparency and makes it easier for sales, scheduling, the workshop, accounting and management to work together.
TOPIX Rental Software is particularly well suited to businesses renting out construction machinery, construction equipment, access platforms, height access technology, plant, technical equipment or other capital goods in the B2B sector. The solution can be tailored modularly to different requirements and supports smaller as well as medium-sized organisations. If you want to digitalise your rental processes, make better use of your resources and bring your business areas together in one shared solution, you can put TOPIX to the test against your specific requirements as part of a personal consultation or product demonstration.