Flexopus

Flexopus - The intuitive booking system for workstations, meeting rooms, and parking spaces

Flexopus offers you a simple yet convenient booking system for flexible workstations, meeting rooms, and parking spaces. The desk-sharing software integrates seamlessly into your company and adapts exactly to your needs. Organize the everyday work of hybrid teams just the way you want it with Flexopus!

Pros

• Easy to use: Flexopus can be used directly thanks to the cloud version. No installation is necessary. New objects such as workstations can be booked with just a few clicks.
• Flexible use: Flexopus can be used on smartphones, tablets, or PCs.
• Secure: Flexopus is 100% DS-GVO compliant. With our own servers in Germany, we also guarantee the best possible protection for your personal data.
• Barrier-free: Flexopus adheres to WCAG standards, ensuring a barrier-free experience that caters to all users without limitations.
• Cost-effective: Flexopus has been named the price-performance winner in several software comparisons. The cost structure is simple, and transparent and there are no hidden additional costs. We charge per object and not per user.
• Data Driven: With smart analytics features, Flexopus helps you evaluate your office workload and better understand usage.
• Seamless integration: With a variety of interfaces and add-ons, Flexopus integrates exactly where you want it - e.g. with Microsoft 365, Microsoft Outlook, Microsoft Teams, Microsoft Exchange, Azure AD, Google Workspace, etc.
• Modern: Flexopus is a state-of-the-art software solution (PWA, Responsive, Cloud, Tenant). Maintenance, updates, and backups are done without extra effort.
• Efficient: Flexopus is a lean and highly intuitive solution with the most important functions to implement desk-sharing concepts.
• Multilingual: Flexopus is available in over 10 languages, including DE and EN.
• All-round carefree: We take care of consulting, configuration, the digital preparation of floor plans, and support with templates for change communication.

 Features

• Search
  
  • Find free seats quickly
  • Search for colleagues, first responders, or equipment features
• Intuitive booking
  
  • Book seats, meeting rooms, parking spaces and home office and manage reservations
  • Filter by equipment
  • Substitute booking for other employees by admins
  • Bookings for guests
• Check-in and Check-out
  • Keep capacities free in case bookings can not be perceived
• Map navigation
  
  • Show booked workplace and colleagues by a period on the map
  • Live occupancy plan
• Profile
  • Display user data and manage it clearly
  • Adjust personal settings
• Administration
  • Individual system settings
  • Extensive analyses
  • Location and object management
  • Booking management
  • Group and team bookings
  • Maintaining equipment features
• Advanced role and rights management
  
  • User, admin and intermediate permissions
• Infection control
  
  • Tracking of infection chains
  • Temporary blocking of workstations for sufficient safety distance
• Multiple login options
  
  • Single sign-on (SSO) via Microsoft and Google
  • Standard login with email and password
• Import and export functions
  
  • Import and export of users, booking data, equipment features and much more

Your data is in good hands with us and is hosted exclusively in Germany on our own servers (no AWS & Co). Flexopus complies 100% with the requirements of the DSGVO for the storage, processing, and transfer of personal data.