easybill

What is easybill?

easybill is a cloud-based invoicing solution that helps businesses manage quotations, invoices, payments, customer data, and related administrative processes in one central system. The software is suitable for self-employed professionals, freelancers, agencies, service providers, small and medium-sized businesses, and online retailers that want to reduce manual work and establish more efficient billing processes.

As a web-based application, easybill enables you to access business documents and relevant customer information from different locations. This supports flexible working arrangements and makes it easier to maintain consistent processes across your organisation.

The software allows you to create professional quotations, invoices, electronic invoices, delivery notes, credit notes, cancellation documents, payment reminders, and dunning notices. Existing quotation data can be transferred directly into an invoice, helping you avoid duplicate data entry and reduce processing errors.

For regularly provided services, subscriptions, maintenance agreements, or recurring orders, easybill supports automated recurring invoices. Documents can be generated according to defined schedules and sent to customers automatically. This can significantly reduce the administrative effort associated with repetitive billing tasks.

Customisable document templates allow you to adapt invoices and other business documents to your corporate design. You can manage individual numbering sequences, payment terms, tax information, currencies, and languages. These capabilities are particularly relevant for businesses that work with customers in different countries.

easybill also supports electronic invoicing and structured invoice formats. This helps businesses meet increasing requirements for digital and machine-readable invoices in European and international business transactions. Incoming invoices and receipts can be stored and processed centrally. OCR-based document recognition can extract relevant data from uploaded files and prepare it for further processing.

Integrated receivables management gives you an overview of open and overdue invoices. Payment reminders and multi-stage dunning processes can be configured according to your requirements. Automated notifications help you follow up on outstanding payments consistently without having to check every invoice manually.

Payment links and connections to selected payment services make it easier for customers to settle invoices. Banking and payment functions can also support the reconciliation of incoming transactions, depending on the selected integration.

Documents and financial data can be exported in common formats for further processing in accounting systems or for collaboration with external accountants. easybill therefore connects invoicing, document management, payment monitoring, and preparatory accounting within a single cloud-based environment.

By centralising customer information and billing documents, easybill helps you create transparent workflows from the initial quotation through to payment receipt. Contact the provider to determine which functions, integrations, and service plan best match your operational requirements.

Highlights and key features

• Cloud-based invoicing and document management
• Creation of quotations, invoices, delivery notes, and credit notes
• Creation and processing of electronic invoices
• Support for structured e-invoice formats
• Direct conversion of quotations into invoices
• Automated recurring invoices
• Automatic document creation and delivery
• Central customer, item, and service management
• Customisable invoice and document templates
• Support for multiple languages and currencies
• Flexible document numbering sequences
• Management of payment terms and tax information
• Upload and storage of incoming invoices and receipts
• OCR-based extraction of document data
• Overview of outstanding and overdue receivables
• Automated payment reminders
• Configurable multi-stage dunning processes
• Payment links for faster invoice settlement
• Connections to selected payment and banking services
• Export of documents and financial data
• Integration with accounting and business applications
• Support for preparatory accounting
• Centralised document search and management
• Location-independent access through a web browser