We are a transport company and are looking for software for complete cost accounting for the entire company and financial planning at the real account level for different areas of the company.
We have the following requirements for the software:
- User-friendliness
- Self-explanatory screen content
- Automatic forwarding to the next step
- Notifications when information or data is missing or old data is being used for calculations
- Establishment of standard procedures, e.g. for
- Monthly closing
- Price calculation
- Planning
- The calculation time should
- not exceed 10 minutes for a monthly closing or monthly period “from/to”
- not exceed 15 minutes for a price calculation
- Establishment of the sequence and formulas
- Based on business management evaluation
- Design of the allocation lines should be simple and possible to do yourself
- Evaluations should be able to be designed yourself with the evaluation generator
- Evaluation cycle in cost accounting
- Import
- Monthly transfer of accounting data from DATEV
- Import of various interface formats (csv, Excel, exports from subsystems)
- Monthly automated interface imports (after approval of the content by the transferring department)
- Automatic monthly request for documents and follow-up if not delivered to the interface on time
- Transformation tables
- The import information can be changed on the basis of weightings and/or defined keys in the “Value” or “Cost center” items
- Creation of allocation rates (prices)
- Basis for calculation: Import data or data modified with transformation tables per cost center or sum of cost centers
- per cost center or for the sum of different cost centers: Calculation of a price based on the period month/year to month/year; Target: The price and quantity allocation result in a result of 0 for the corresponding cost center or sum of cost center
- Allocation rate valid from month/year to month/year
- Simultaneous calculation of prices for multiple cost centers with the goal that all cost centers add up to 0 after allocation
- Manual change of prices in existing price list with documentation
- Normal monthly process
- Import of financial accounting data, personnel accounting data (all direct sales and costs)
- Import of all allocation parameters; if one is missing, the one from the previous month is used – and this is documented in the evaluations
- Import of manual changes (total must = 0)
- Calculation of all allocations with existing price list
- Check whether the result corresponds to the accounting
- Fixing of monthly values
- Evaluations
- Evaluation per cost center
- Evaluation per manager
- Individual evaluation possible for users
- Comparison with previous year
- Plan/actual comparison
- Price development for period
- Quantity development, e.g., diesel or LNG
- Price list of all cost centers
- Planning
- Planning 1-3 years in advance
- Calculation of different planning variants
- Basis = monthly value or annual value or average value or fixed amount
- Define planning parameters per cost center
- % value specification for change
- Specification of prices from different time periods from month/year to month/year
- Internal or external planning
- Version 1,2,3,…
- Documentation of version changes
- Stages of planning approval:
- Specialist level = cost center
- Division = business unit manager
- Management
- At the end, there is an internal and an external plan for
- the following year and for
- the next 1-3 years
- Plan elements:
- Sales from existing logistics software
- Costs from financial accounting
- Leasing costs from existing fleet management or Excel
- Investment costs from Excel
- Ideally multi-client capable
Ten software workstations are required.