Public administration seeks property management and real estate software

We manage and maintain an extremely large estate and take care of an extensive portfolio of buildings, interiors, real estate, equipment, and uses (e.g., hunting, fishing). Many contracts and other records and documents must also be managed. In addition to residential and commercial buildings, our portfolio also includes outbuildings and cultural facilities. We also have extensive real estate holdings (land and plots - agricultural land, forests, water bodies, wasteland, etc., as well as building areas and gardens, etc.). Aerial photographs are also used, for example, to create attachments for contracts or documents for building applications. We are looking for powerful property management and real estate software to digitally process and manage all these circumstances and activities.

We are looking for the following features in the new software:

• Property management
• Master data management
• Document management
• Contract management
• Appointment management
• Order placement, budgeting, rent and lease adjustment management
• Property management down to the room level
• Building management with legally compliant and certified utility billing
• Key management, fault reports
• Project management
• Land registry data, land registry and cadastral maintenance
• Address management
• Valuations and asset overview
• Financial and economic planning
• Rental agreements
• Commercial agreements
• Acceptance, deposits, and legal cases
• Lease agreements (e.g., for agricultural land, water bodies)
• Parcel data
• Geo-data system
• Bundary determination
• Compilation of (hunting) contracts from parcel lists
• Query searches using SQL patterns
• Traceable changes to parcels (reorganization), if applicable
• Maintenance, servicing, and inspection
• Hunting register
• Invoices
• Invoice receipt book
• Automated invoice processing
• Financial accounting
• Asset accounting
• Double-entry bookkeeping, can also be used without accounting knowledge
• Cost and performance accounting
• Numerous evaluation options with customizable list printing
• User-dependent access permissions
• Current legal texts as PDF files
• List export to text file, CSV, HTML, or directly to MS Excel or MS Word
• Simple and individually configurable menu structure
• Optimal adaptation to individual needs
• Reliable database
• Primarily web-based (cloud solution)
• Optional support for mobile devices (Android)

There are 15 or 16 software workstations planned. Work is carried out in an MS Windows system environment.