We are a management consultancy and are looking for a project manager for a manufacturing company. We are also looking for solutions for knowledge management and process management.
The software must meet the following requirements:
- Data protection laws and rights in accordance with German or European standards and adaptation of data protection (e.g. through security audits) – non-European solutions must be compatible with data protection guidelines
- Storage of data for continuous access and recovery of deleted or lost data
- Fast, intelligent, and targeted search by entering search terms, texts, and linked terms
- Precision of the search function through advanced settings and filters
- Visualization of work processes through individual workflows
- Definition of dependencies between task steps that require approval to begin the next work step after the previous work step has been completed
Completion of finished work or workflow steps through digital approval and signatures.
- To this end, dependencies between task steps are defined which require the approval of completed work steps before the next work step can begin
- Individual customization of Kanban boards according to your own needs
- Grouping of processes within a project and division of a project into clusters to increase clarity and simplify processing
- Option to create further subtasks within a subtask, enabling in-depth task structures
- Joint and simultaneous editing and management of projects
- Creation and use of standard templates for quick and easy creation of tickets, project pages, and tasks
- Option for clear editing of a large number of projects in a central location
- Visualization and planning of deadlines in the form of GANTT charts - Use of a calendar function for clear display of deadlines
- Display and entry of milestones within a project
- Overview and management function for all due deadlines
- Customizable settings for notifications of page activities, due dates, emails, etc.
- Selection and customization of defined task statuses
- Option to be notified of all changes/updates via the page, if desired
- Posting comments under posts, tickets, or other elements
- Specifying a status for the urgency of processing
- Linking employees in a ticket to indicate responsibility and assigning roles to various employees within a project
- Sharing a project page via link or email (with appropriate access authorization)
- View which changes were made in which version and retrieve the required version. View who made which changes to which page and when.
- Create your own projects within your own area to work on projects that only a limited group of people can access
- User-friendly interface that is intuitive and not too complicated
- Option to set filters to display the required data in a separate area
- Option for self-organisation in a personal workspace
- Central management of user groups and employees, as well as division of responsibilities into specific authorisation groups or separate systems
- Configurable and customisable access authorisations for projects, tickets, pages and all functions (task status, project status, observers, etc.)
- Avoidance of redundancy through synchronization and availability of a central storage location for data
- Relevance of the data storage location depending on the location of the software provider - data center or cloud solution
- Division and assignment of a project into different project phases
- Independent updating of tickets upon completion of tasks from linked tickets, for example
- Option to set recurring tasks at specific intervals
- Creation of tickets by sending emails to designated addresses, including for employees who do not have access to the system
- Specify an expiry date for certain documents that lose their validity after a certain period of time and send a notification to relevant persons
- Option to record time spent on ticket processing and estimate processing times for future projects
- Export pages to other document types
- Menu for an overview of the entire project
- Option to expand the software solution by purchasing additional plug-ins
- Design freedom when creating, customizing, and using pages thanks to a wide range of elements such as diagrams
- Use of source codes to view changes (to tickets) within a system
- Option to involve external stakeholders to view relevant (shared) documents
- Links between requests, tasks, processes, and data with other systems, including via links
Approximately 100 software workstations are required.