We are seeking a financial and fixed asset accounting system with cost center accounting for our IT services company.
The software should meet the following requirements:
Posting
- recurring entries
- Entry of provisional postings, final posting after corresponding input
- Entry of budget figures for management reports and the income statement
- 10-digit document number for outgoing invoices
Open Items
- Open items and account movements on personal accounts in EUR and foreign currency
- Dunning system in German and English
Payment transactions
- Manual and automatic scheduling
- Also in foreign currency
Value-Added Tax
- Automatic generation and submission of VAT advance returns and summary reports
- Calculation of values for permanent extension of terms
Reports
- Balance sheet and income statement (commercial and tax) with and without account details
- Business analysis with and without account details (comparison to previous year and/or budget; variable periods [last x months])
- Trial balance (for personal accounts, including balances in foreign currency)
- Access to account sheets directly from the respective report with the option to view the attached, scanned document
- Cash book
- Sales development for accounts receivable and accounts payable (variable periods)
Cost Object Controlling
- 10-digit cost object number
- Reports by cost object and/or period
Fixed Asset Accounting
- Posting of additions directly from the purchase invoice entry screen
- Depreciation test run
- Monthly posting of depreciation
- Tax and commercial depreciation
Interfaces
- to online banking for importing bank statements and exporting
- for importing scanned incoming and outgoing invoices and transferring data for posting (person account, invoice date, invoice no., gross amount) and/or for importing outgoing invoices from Excel
- for importing payroll data from DATEV
- for exporting to Excel
General
- General ledger accounts with sub-accounts and corresponding summarization
- Uniform (cross-client) master data for accounts receivable, accounts payable, and general ledger accounts
- Optional - Small inventory management system for managing customer-specific orders
- Optional - Order management
- Optional - Invoicing and transfer of invoices to financial accounting
- Multi-client capability
- Server installation (on-premises)
We plan to have 2–3 software workstations.