Charter company seeks software for working time management and order processing

We are a small company that charters boats in Germany. We are looking for software to support our workflow management for working time management and order processing. Currently, working hours are recorded in Excel spreadsheets and sent to the office by email, where they are then summarized.

The software should:

• Eliminate email chaos. The office team should no longer have to summarize the working hours sent in (time-consuming).
• Login for each employee to sign in and receive information about their job.
• Use of tables, Excel tables (not mandatory).
• Integration of a calendar.

There are no regular work schedules and the same employees are never assigned to the same task. Communication between employees, the office, the cleaning company, and charter guests should be supported.

Process

• Each boat is handed over to the guests individually by one of our service employees.
• Each boat is returned individually, also by one of our service employees.
• The following are also available on request: training sessions for guests; barbecue; laundry; towels; special requests.
• Each boat must be cleaned after it is returned. There is often a longer time slot for this (until the boats are chartered again).

Sample table for handover and return Station 1:

The software should manage our employees, who should enter their own working hours, and a lot of information must be available for each boat.

The software will be used for four office workstations and ten employees in the service area (seven of whom are seasonal mini-jobbers).