The term "authorized bidding" refers to the submission of bids or offers on behalf of another party – known as the principal – by an authorized representative. This concept is common in auction systems, e-procurement platforms, and electronic tendering processes where individuals or organizations are legally empowered to act on behalf of someone else. It is particularly relevant in centralized procurement setups or where external purchasing service providers act on behalf of multiple clients.
Delegation Management: Assigning and managing authorized representatives with specific rights for particular principals or business units.
Bidding on Behalf of Others: Enabling bid submission by an authorized person according to predefined permissions and guidelines.
Multi-Client User Management: Supporting multiple client profiles with individual rules and access rights for authorized users.
Audit-Proof Logging: Complete traceability of all bids and actions, including distinction between principal and agent.
Approval Workflows: Automated review and release of bids before final submission by the authorized party.
Notifications and Alerts: Automated communication to all involved parties regarding deadlines, changes, or completed actions.
Audit Function: Verification that bids have been submitted according to the granted authorization.
A procurement consultant submits a bid on behalf of a medium-sized company in a public tender process.
A central procurement service provider handles bid submissions for multiple subsidiaries of a corporation.
A staff member from the purchasing department submits a bid on behalf of a project manager working abroad.
A law firm submits a proposal on behalf of a client using an electronic procurement platform.