Doc Phone GmbH

Doc Phone GmbH develops digital workforce management software for businesses with variable working hours and shift patterns. Alongside its mobile phone repair, buying and selling activities, the company focuses on digitising everyday business processes. Its main areas of expertise include staff scheduling, time and attendance tracking, personnel administration and payroll preparation. Its software is primarily aimed at small and medium-sized businesses with approximately 5 to 100 employees.

The company's software development began with the practical requirements of its own business operations. The initial challenges arose in a mobile phone repair workshop, an events business and a restaurant. Each needed to record working hours, organise shifts and prepare employee timesheets for payroll. These experiences shaped an approach to workforce management that accommodates different working patterns and operational requirements across industries.

The company serves businesses in hospitality, retail, skilled trades and the events industry. Its target customers also include bakeries, gyms, hairdressing salons and businesses operating across multiple sites. Its solutions help organisations manage staff rotas and working time records centrally, account for absences and monitor compliance with working time regulations. Digital personnel records and traceable time entries also help reduce administrative work and maintain documentation for inspections.

Another important area of expertise is connecting personnel administration with payroll preparation. Doc Phone GmbH addresses not only the recording of hours worked, but also employee confirmation of timesheets, the transfer of payroll-related data to accountants and the subsequent reconciliation of salary payments. DATEV-compatible data exports support this process, while the actual payroll calculations remain the responsibility of the accountant or payroll provider.

A distinctive aspect of the company's development approach is that its software is used in the day-to-day operations of three businesses from different industries. This allows requirements arising from everyday work to feed directly into ongoing development. The focus is on transparent personnel processes, reliable payroll data and reducing repetitive administrative tasks.

• Development of business workforce management software
• Digital staff scheduling and shift planning
• Time and attendance tracking
• Personnel administration and digital employee records
• Holiday and absence management
• Payroll preparation and DATEV data exports
• Digital collaboration with accountants and payroll providers
• Salary payment reconciliation and verification
• Digitisation of workforce management processes in shift-based businesses