Kafinea

What is Kafinea software?

Kafinea is a 100% cloud-based ERP system developed by Madiasoft, designed primarily for small and midsize businesses but scalable for organizations of different sizes. As a SaaS solution hosted in Europe, it centralizes core business processes in a single platform and is delivered entirely via the browser, without local installation.

The software covers the full ERP spectrum in one integrated suite: sales management and CRM, purchasing, inventory, finance and accounting, project management, marketing, human resources, customer service and point of sale. Each module shares the same data model, so a quotation can be converted into an order, then into an invoice, automatically updating accounting, stock levels and dashboards without repeated data entry. An integrated extranet enables the secure sharing of documents and information with customers, suppliers and partners.

Kafinea focuses strongly on automation and assisted workflows. Routine tasks such as payment reminders, document classification or the preparation of summaries can be supported by integrated AI functions, helping your teams to work more quickly and consistently. Combined with real-time dashboards and a 360° view of operations, management gains a reliable basis for steering sales, margins, cash flow and workloads.

Being a cloud-native ERP, Kafinea offers unlimited users per instance, responsive web interfaces for desktop and mobile devices and fine-grained access rights so each employee sees only the functions relevant to their role. Data protection and compliance are supported through European hosting, adherence to GDPR requirements and a security concept that includes encrypted data transfer, strong key lengths and regular vulnerability scans based on recognized best practices.

The solution is modular and highly configurable. Companies can start with the applications they need most – for example finance and invoicing, purchasing and inventory, or project management and timesheets – and expand step by step. Flexible document templates, a PDF designer and an open API support the adaptation of Kafinea to sector-specific requirements and the integration into existing system landscapes. Preparations for upcoming electronic invoicing regulations, particularly in the French market, help ensure long-term regulatory compliance.

Typical use cases include growing SMEs that wish to replace isolated tools with one coherent ERP platform, service providers that require end-to-end project and billing control, as well as trading and industrial companies that must synchronize purchasing, inventory and sales. With its combination of functional breadth, automation and security, Kafinea aims to simplify daily business management and to provide management and teams with a shared, reliable view of all key processes. Interested companies can contact the provider of Kafinea directly to discuss requirements, request a demonstration and evaluate how the ERP can be tailored to their own organization.